At a Glance
- Tasks: Support daily operations and manage facilities enquiries in a prestigious law firm.
- Company: Join a leading UK law firm with a strong reputation.
- Benefits: Enjoy competitive salary, 25 days leave, medical insurance, and team events.
- Other info: Dynamic work environment with opportunities for growth and development.
- Why this job: Be the go-to person for facilities and make a real difference in the office.
- Qualifications: Experience in facilities management and proficiency in Microsoft Office required.
The predicted salary is between 25650 - 31350 £ per year.
Our client, a prestigious UK Law Firm are seeking a new Facilities Administrative Assistant to join their team on a permanent basis, they will play a key role in supporting the day-to-day operations of the London office.
What’s On Offer:
- Competitive salary
- 5 days a week in office
- Hours 8:00 am - 6:00 pm
- Employee benefits inc. 25 days annual leave, medical insurance, regular team events
What You’ll Be Doing:
- Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.
- Setting up furniture and equipment configurations of all client meeting rooms and events.
- The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues.
- Drafting and completion of Facilities Helpdesk email communications.
- Daily communication with on-site M&E engineer & other sub-contractors.
- Ordering of office supplies and liaising with associated suppliers.
- Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.
- Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.
- Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.
What We’re Looking For:
- Facilities experience in a law firm or professional services environment
- Experience coordinating and preparing meeting rooms for events and functions
- Good knowledge of Microsoft Office (Word and Excel)
Facilities Administrative Assistant employer: Larbey Evans Ltd
Larbey Evans is an exceptional employer, offering a dynamic work environment in the heart of London, where you can thrive as a Commercial Real Estate Paralegal. With a strong focus on employee growth and development, the firm provides competitive benefits and a hybrid working model that promotes work-life balance, all while engaging in high-value transactions within a prestigious legal setting.
We think you need these skills to ace Facilities Administrative Assistant
Facilities Management
Helpdesk Support
Communication Skills
Problem-Solving Skills
Event Coordination
Microsoft Office (Word and Excel)
Supplier Liaison
