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- Tasks: Lead the planning and execution of exciting events for a prestigious law firm.
- Company: Join an elite US law firm in stunning London offices.
- Benefits: Enjoy a competitive salary, free lunch, and hybrid working options.
- Other info: Dynamic role with opportunities for professional growth and collaboration.
- Why this job: Make your mark by coordinating impactful events for lawyers and clients.
- Qualifications: Degree level education and two years of event experience in a law firm.
The predicted salary is between 40000 - 50000 £ per year.
An elite US law firm is hiring a new Events Coordinator to join their stunning London offices. The Events Coordinator will lead on the planning and execution of Firm events (internal and external) for lawyers, clients, recruits, and staff in the London office.
Competitive Salary + great benefits, including free lunch!
09:30-18:00 working hours (Monday-Friday)
Hybrid working (3 days office / 2 days remote)
City / Central London
Reporting into the London Operations Manager as well as into the Head of Events in the firm’s New York headquarters, the Events Coordinator will take the lead on all London events such as receptions, luncheons, dinners, outings, client seminars, orientation events, client development, charitable and social events. Providing high level work from day one, this is a superb opportunity for an experienced Events Coordinator currently operating in a London law firm looking for additional responsibility.
Events Coordinator Key Responsibilities- Leads on the planning and execution of all events, including site selection, contract negotiation, menu selection, design of invitation and reminders, RSVP tracking, guest list management, seating plans and name badges, onsite staffing, transportation, and post-event follow-up.
- Manages all operational elements through the Firm’s event management system in the agreed format; seating plans, preparation of name badges and supporting materials.
- Responsible for attending internal and external events to ensure every function runs smoothly and any onsite adjustments can be made as needed.
- Works closely with the Business Development team in relation to London Partner events and conference participation (i.e., speaking engagements), as needed.
- Provides ongoing support, including drafting of event communications, organising data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance.
- Provides day-to-day support to the Operations Manager – London for all meetings held in the London Conference Centre, including on-the-ground support to ensure the smooth delivery of meetings, attendance at the weekly Conference Centre services meeting, and support with logistical planning as required.
- Collaborates closely with other internal departments and service functions on the execution of onsite meetings and special functions (i.e., Reception, Conference Centre, Hospitality, Business Development, Legal Recruiting, Legal Personnel, Human Resources, Audio Visual/IT, building security);
- Provides support with event management software projects and updates. Works with Events team in New York to ensure Cvent data is complete and accurate. Runs reports as needed, and coordinates design and implementation of new Cvent templates.
- Researches site venues and vendors, makes in-person connections, maintains venue/vendor files and contact details.
- Educated to degree level (or equivalent experience)
- A minimum of two years of experience in a law firm handling internal and external events
- Strong organizational, project and time management skills.
- Proficiency in MS Office (specifically Word, Excel, and PowerPoint). Knowledge of Cvent, Manage, Chrome River and ADP are advantageous.
- Excellent communication skills, both verbal and written.
Events Coordinator employer: Larbey Evans Ltd
Contact Detail:
Larbey Evans Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Coordinator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join relevant groups on social media, and don’t be shy about reaching out to folks who work at firms you admire. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, bring along a portfolio of your past events. Highlight your organisational prowess and creativity. This is your time to shine and demonstrate why you’re the perfect fit for their team.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your enthusiasm and suitability for the role. It shows you’re keen and professional, which is always a plus!
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. By applying directly, you’ll ensure your application gets the attention it deserves. Plus, it’s a great way to show your interest in being part of our awesome team!
We think you need these skills to ace Events Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Events Coordinator role. Highlight your experience in planning and executing events, especially in a law firm setting. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about event coordination and how your previous experiences have prepared you for this role. Keep it engaging and relevant to the job description.
Showcase Your Skills: Don’t forget to highlight your organisational and project management skills. Mention any specific software you’ve used, like Cvent or MS Office, as these are key for the role. We love seeing candidates who can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Good luck!
How to prepare for a job interview at Larbey Evans Ltd
✨Know Your Events Inside Out
Make sure you’re familiar with the types of events the firm hosts. Research their past events and think about how you can contribute to their success. Be ready to discuss your previous experiences in similar roles and how they relate to the specific needs of the law firm.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and project management skills. Think of specific instances where you successfully managed multiple tasks or events simultaneously. This will demonstrate your ability to handle the fast-paced environment of a law firm.
✨Communicate Clearly and Confidently
Since excellent communication is key for this role, practice articulating your thoughts clearly. During the interview, be concise but thorough when answering questions. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
✨Familiarise Yourself with Event Management Software
If you have experience with Cvent or similar event management software, be prepared to discuss it. If not, do a bit of research on these tools and be ready to express your willingness to learn. Showing initiative in this area can set you apart from other candidates.