At a Glance
- Tasks: Support recruitment and event operations while ensuring smooth communication and scheduling.
- Company: Join a dynamic team at a leading event organisation in Manchester.
- Benefits: Earn £15.50 per hour, enjoy flexible working, and free meals during live events.
- Other info: Great opportunity for career growth in a vibrant, inclusive workplace.
- Why this job: Be the go-to person for staff coordination and make events run smoothly.
- Qualifications: Strong communication skills and previous event experience are a plus.
The predicted salary is between 30000 - 32000 € per year.
As a People Coordinator, you will support the departmental Operations Manager by handling administrative tasks, facilitating communication, and ensuring the smooth operation of workforce organization throughout the recruitment process and live event.
Responsibilities
- Process new applicants, oversee onboarding of new hires, and act as the first point of contact via email.
- Assess staff availability and produce staff rosters for each new joiner.
- Maintain departmental inboxes, address queries, and forward escalations to the People Operations Manager.
- Produce daily call sheets for management once live and liaise with Wardrobe for forward preparation.
- Manage shift scheduling and daily absence tracking.
Team Working
- Ensure high team attendance by managing absence promptly and effectively.
- Collaborate with the People Operations Manager to maintain recruitment requirements before and during the event.
- Monitor poor performance and attendance and address them according to company policy in conjunction with seasonal managers.
- Recognise and promote good performance through reward and recognition initiatives.
Health & Safety
- Ensure a safe environment for colleagues and guests.
- Assist in coordinating emergency procedures, ensuring safety and well-being of visitors and colleagues.
- Report any health and safety incidents or near-misses to Event Control, covering hazards, cleaning, and site repairs.
Training
- Assist delivery of role and venue-specific training sessions, track attendance, and maintain up-to-date records for payroll.
- Follow up on no-shows for training sessions and adjust recruitment numbers if needed.
- Serve as first point of contact for workers arriving for training, resolving onboarding issues for smooth first shifts.
During the Live Show Period
- Respond to queries and escalations as needed.
- Ensure HR policies are followed by departmental managers and take notes during recorded conversations.
- Produce daily call sheets for managers and supervisors.
- Schedule sufficient overbooking for shifts, working ahead as possible.
- Log absence and monitor shift coverage while facilitating shift swaps where manageable; pause swaps when unmanageable.
Knowledge, Skills & Experience
- Comfortable as the first point of contact with departmental staff onsite and multitasking.
- Excellent verbal and written communication skills.
- Proficient with Windows and Microsoft applications; adaptable to staffing software.
- Strong organisational and problem-solving abilities.
- Tech-savvy and confident with technology.
- Previous event experience.
- Attention to detail and organisational competence.
Pay and Benefits
- Pay Rate – £15.50 per hour
- Flexible hybrid working until early November, then onsite for the live show.
- Holiday pay of 12.07% at the end of contract.
- Free daily onsite meal once based on-site for the live show.
- Staff car parking and shuttle bus service.
EEO Statement
Applicants must be authorised to work in the United Kingdom without the need for visa sponsorship. Lapland is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.
People Coordinator in Macclesfield employer: LaplandUK
Lapland offers a dynamic and inclusive work environment for the People Coordinator role, where you will play a vital part in ensuring smooth operations during exciting live events. With flexible hybrid working arrangements, competitive pay, and unique benefits such as free onsite meals and a supportive team culture, this position not only fosters professional growth but also values diversity and employee well-being. Join us in Manchester to be part of a rewarding experience that celebrates talent and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land People Coordinator in Macclesfield
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Be proactive! Don’t just wait for job postings to appear. Research companies you’re interested in and reach out directly. A friendly email expressing your interest can go a long way in getting noticed.
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to the People Coordinator role. Think about how your skills match the responsibilities listed in the job description and be ready to share examples.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining our team. Don’t miss out on the chance to be part of something great!
We think you need these skills to ace People Coordinator in Macclesfield
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the People Coordinator role. Highlight your relevant experience, especially in event management and HR tasks, to show us you’re the perfect fit!
Show Off Your Communication Skills:Since you'll be the first point of contact, it’s crucial to demonstrate your excellent verbal and written communication skills. Use clear and concise language in your application to reflect this.
Highlight Your Organisational Skills:We love a candidate who can juggle multiple tasks! Share examples of how you've managed schedules or coordinated events in the past to showcase your organisational prowess.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at LaplandUK
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the People Coordinator role. Familiarise yourself with the responsibilities listed in the job description, such as managing staff rosters and handling queries. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As a People Coordinator, you'll be the first point of contact for staff. During the interview, highlight your excellent verbal and written communication skills. Share examples of how you've effectively communicated in previous roles, especially in high-pressure situations like live events.
✨Demonstrate Organisational Prowess
This role requires strong organisational abilities. Prepare to discuss how you manage multiple tasks simultaneously, such as scheduling shifts and tracking absences. You could even bring a sample of a roster or schedule you've created in the past to showcase your skills.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle challenges. Think about potential issues that could arise during an event, like staffing shortages or last-minute changes, and prepare your strategies for addressing them effectively.
