People Coordinator in Ascot

People Coordinator (Seasonal) (Fixed Term 5 months, Start date September 2026)

Company Overvie w Founded in 2007 by Mike and Alison Battle, Lapland began with a simple but powerful purpose:

to honour the wonder of childhood at Christma s.

Frustrated by the poor quality of festive experiences available for their own four boys, the Battles set out to elevate this moment of childhood and reimagine the Father Christmas myth through original storytelling, meticulous set design, and emotionally resonant live theatre

Their ground-breaking immersive show opened in 2007 and immediately captured the attention and hearts of parents nationwide.

Powered by their purpose, the couple partnered with Hollywood set designers and West End performance professionals to produce an experience of unprecedented quality and detail.

With an NPS of 72 (outperforming industry icons in the entertainment space), Lapland’s customer loyalty is second to none and has now welcomed nearly 2 million ‘believers,’ with tickets selling out on release for what the press now terms ‘the Glastonbury of Christmas

’.
Today, the Lapland Group is a fast-growing purpose driven entertainment business spanning the three pillars of Live, Product and Studi os.

In 2024, Lapland’s e Commerce revenues grew tenfold, driven by the launch of magical at-home products like personalised Letters from Lapland…. (Advent calendar and soon, a Christmas Eve Experience?).

These products extend the Lapland world into the home, deepening belief and connection beyond the physical experience.

At the same time, our original story universe continues to scale through media.

In 2023, Lapland launched its first podcast, Elfcast, which achieved No. 1 in the UK Family Charts and ranked in the global top 10 over Christmas.

With plans to expand into audio and content year-round, our IP and characters are reaching audiences in new and emotionally resonant wa ys.

With immersive Live experiences, high-growth e Commerce, and a rapidly expanding original content, Lapland is on a mission to become the definitive global Christmas brand anchored in belief, storytelling, and the enduring magic of childh ood.
Loca tion: Swinley Forest (A scot)Report s to: People Operations Manager (A scot)
Role Ove rview: As one of the People Coordinator’s you will play an essential role in supporting the departmental Operations Manager’s by handling administrative tasks, facilitating communication and ensuring the smooth operation of organising your allocated departmental workforce.

You will be one of the team representing that department throughout the recruitment process, all the way to the end of the live event.
Your responsibilities will include, but are not limi

• ted to: Working with the People Operations Manager and your departmental Operations Manager in processing new applicants, remaining on top of onboarding new hires and being the first point of contact on
• email. Assess staff availability and produce staff rosters for each new
• joiner Maintain departmental inboxes and action any queries, forwarding to People Operations Manager for esca
• lation. Produce daily call sheets for management once live, as well as liaising with Wardrobe where forward preparation is re
• quired. Shift scheduling and daily absence management & t racking
  Key Responsib ilities: TEAM
• WORKING Ensure that team attendance is high, managing absence in a timely and effective manner in accordance with company
• policy. Working closely with the People Operations Manager to ensure recruitment requirements both before and during the live event are at suitable levels to maintain shift
• coverage Monitoring poor performance and attendance in a timely and effective manner, in accordance with company policy and in conjunction with seasonal m
• anagers. Working with Operations Managers to recognise and promote good performance and attendance through reward & recognition o
• D SAFETY Ensure a safe and secure environment for both colleagues an
• d guests. Assist the Management team in the co-ordination of any emergency procedures, ensuring the safety and wellbeing of visitors and colleagues at a
• ll times. Report any health and safety accidents or near-misses into Event Control, inclusive but not limited to trip hazards, emergency issues, cleaning, site

TRAINING Assist the delivery of role and venue specific training sessions, keeping track of attendance and ensuring time and attendance records and up to date f

• or payroll Following up with no shows for training sessions, topping up recruitment numbers if there is a larg
• e drop-out Be the first point of contact for workers arriving for classroom and site training, trouble shooting issues with onboarding to allow a smooth first shi
• OW PERIOD: Address queries, escalating as needed to the People Operati
• ons Manager Ensure HR policies are being upheld by departmental managers, and act as note taker in any recorded conversation during the live
• show period Produce daily call sheets for managers &
• supervisors Ensuring sufficient overbook is scheduled for shifts, working as far ahead
• as possible Taking daily absence calls, logging absence & monitoring shi
• ft coverage Facilitating shift swaps for workers, but implementing a pause of shift swaps if it is unmanageable, to the discretion of People
• ; EXPERIENCEComfortable with being first point of contact for your departments staff on site and handling multiple tasks si
• multaneously Excellent verbal and written communic
• ation skills Proficient in Windows & Microsoft applications, as well as being comfortable learning & using staffing software
• applications Great organisational and problem-so
• lving skills Confident with
• technology. Previous experience in an ev
• ent capacity Organisational skills and attentio at Lapland UK:
  At Lapland UK, we believe in the magic of collaboration, a steadfast commitment to excellence, and a team that's always willing to roll up their sleeves and get involved.

Working with us means being part of a dynamic environment where collaboration brings out the best in everyone, diverse talents converge, and innovation thrives.

Our commitment to excellence ensures that every team member is dedicated to achieving the highest standards, contributing to a workplace culture that values continuous improvement and outsta nding results.

We're not just looking for employees; we want people who are excited to get involved, embrace challenges, and bring a hands-on approach to their work, creating a workplace full of positivity and collective success.

Overall, working at Lapland UK offers a chance to be part of something truly special, where the wonder of childhood is celebrated by a team dedicated to making memories for over 40,000 fami lies each year.
Passion for the Mission. We are in service to belief. We understand the importance of what we do and its le gacy. One Company We only succeed together. We are a positive and caring group of people who embrace developing Laplan d and ourselves. Driven to Del iver Excellence Belief is in the detail. Powered by our purpose we challenge and innovate to exceed expectations in e verything we do.
Pay Rate

• per hour
  Benefits: Flexible hybrid working until early November, when the role is
• then based on-site Holiday paid at 12.07% at t
• he end of contract Free daily on-site meal once based on-site
• for the live show Staff car parking & s huttle bus service
  Applicants must be authorised to work in the United Kingdom without the need fo r visa sponsorship. Lapland reserve the right to withdraw this advert at any time. Due to the high number of applications being received, we may not be able to respond to every applicant.

Lapland is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills.

We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectiv es to our business.

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