At a Glance
- Tasks: Support governance processes and provide administrative assistance to the Board and Executive Team.
- Company: Join Lantra, a leading awarding body for land-based industries in the UK.
- Benefits: Enjoy flexible working, competitive salary, and a comprehensive rewards package focused on wellbeing.
- Other info: Collaborative culture with opportunities for professional development and growth.
- Why this job: Gain unique insights into senior-level operations and fast-track your career in a supportive environment.
- Qualifications: Experience in meeting planning, minute-taking, and strong organisational skills required.
About Us
Lantra is a leading awarding body for land-based industries in the UK and the Republic of Ireland. We develop quality training courses and nationally recognised qualifications, delivered through a network of training Provider Partners. As we go through an exciting period of growth, we are now looking for a Board & Secretarial Administrator to join us on a permanent, part-time basis, working 19 hours per week.
The Benefits
- Salary of £16,500 - £17,500 per annum (FTE £33,000 - £35,000 per annum)
- 12.5 days’ annual leave, increasing with service
- Flexible and hybrid working arrangements
- Defined contributory pension scheme or pension auto-enrolment scheme
- Professional development and career growth opportunities
- Collaborative and friendly work environment
- Employee assistance scheme
- Hapi – employee benefits and wellbeing platform
- Medical cash plans
- Enhanced maternity and adoption pay
- Rewards for length of service
- Health and wellbeing events and initiatives
- Free voluntary day
- Employee rewards
- Free parking
- Free drinks
This is an exciting opportunity for a highly organised administrator working within a governance environment to join our growing organisation. You’ll have the chance to gain a rare behind-the-scenes perspective into how an organisation operates at senior level, allowing you to expand your knowledge and develop valuable expertise that can help fast-track your career. What’s more, you’ll enjoy a comprehensive rewards package focused on your wellbeing, development and future growth, and join a welcoming and collaborative environment where you are valued and supported.
The Role
As Board & Secretarial Administrator, you will provide high-quality governance and administrative support to our Board, Committees and Executive Team, helping to ensure effective governance processes and compliance across the organisation. Working closely with the Company Secretary and Executive Team, you will support the planning, co-ordination and delivery of Board and Committee meetings, ensuring Trustees receive timely, accurate and relevant information to fulfil their responsibilities effectively. You will develop a strong understanding of our governance framework to provide effective advice and support on governance matters, ensuring adherence to best practice and regulatory requirements.
Additionally, you will:
- Advise the Company Secretary to ensure compliance with statutory requirements
- Prepare agendas, minutes and accurate records for meetings
- Manage Companies House, Charity Commission and OSCR records and documentation
- Ensure contracts are securely stored and communicated to relevant internal stakeholders
- Support the accurate tracking and reporting of Board and Committee actions
About You
To be considered as a Board & Secretarial Administrator, you will need:
- Experience of agenda setting, meeting planning, minute-taking and action tracking within high-level meetings
- Experience co-ordinating meetings and events
- Experience working within a governance environment
- Excellent administrative and organisational skills
- Strong written and verbal communication skills
- Excellent attention to detail and accuracy
- The ability to handle confidential information with discretion
- Good knowledge of Microsoft Office applications, including Teams, Word, Excel and Outlook
- A broad understanding of data protection and current legislation
- A full, valid driving licence and access to your own vehicle (due to our location)
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Other organisations may call this role PA, EA, Personal Assistant, Executive Assistant, Secretary, Private Secretary, Governance Administrator, Executive Administrator, Board Administrator, Company Secretarial Assistant, or Corporate Governance Administrator.
Webrecruit and Lantra are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
So, if you want to build your career as a Board & Secretarial Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Board & Secretarial Administrator employer: Lantra
Lantra is an exceptional employer that offers a supportive and collaborative work environment, perfect for those looking to grow their careers in governance. With flexible hybrid working arrangements, a comprehensive benefits package, and opportunities for professional development, employees are valued and encouraged to thrive. Joining Lantra means being part of a dynamic organisation dedicated to the land-based industries, where your contributions directly impact the future of training and qualifications in the UK and Ireland.
StudySmarter Expert Advice🤫
We think this is how you could land Board & Secretarial Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at Lantra or similar organisations. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company’s governance practices and recent developments. Show us you’re genuinely interested in how we operate and how you can contribute to our growth.
✨Tip Number 3
Practice your minute-taking skills! Since this role involves a lot of meeting coordination, being able to demonstrate your ability to capture key points accurately will set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re keen on joining our team!
We think you need these skills to ace Board & Secretarial Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Board & Secretarial Administrator role. Highlight your experience in governance, meeting planning, and minute-taking to show us you’re the perfect fit!
Show Off Your Skills:We want to see your strong written and verbal communication skills shine through. Use clear, concise language and don’t forget to mention your proficiency with Microsoft Office applications – it’s a must for this role!
Be Detail-Oriented:Attention to detail is key in this position. When you submit your application, double-check for any typos or errors. A polished application reflects your organisational skills and professionalism.
Apply Early!:Don’t wait until the last minute! We might close the vacancy early if we get enough applications. Head over to our website and submit your application as soon as you can to ensure you don’t miss out on this exciting opportunity.
How to prepare for a job interview at Lantra
✨Know Your Governance Basics
Before the interview, brush up on your knowledge of governance frameworks and compliance requirements. Understanding the basics will help you answer questions confidently and show that you're serious about the role.
✨Prepare for Meeting Scenarios
Think about your past experiences with agenda setting, minute-taking, and action tracking. Be ready to discuss specific examples where you successfully coordinated high-level meetings, as this will demonstrate your relevant skills.
✨Showcase Your Organisational Skills
During the interview, highlight your excellent administrative and organisational skills. You might want to share a story about how you managed multiple tasks or projects simultaneously, showcasing your attention to detail and ability to handle confidential information.
✨Familiarise Yourself with Microsoft Office
Since the role requires good knowledge of Microsoft Office applications, make sure you can discuss your proficiency in Teams, Word, Excel, and Outlook. Consider mentioning any specific projects where you used these tools effectively.
