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- Tasks: Support the Chairman with administrative tasks and manage his professional and personal affairs.
- Company: Join a prestigious organisation with a dynamic and supportive environment.
- Benefits: Competitive salary, flexible hours, and opportunities for personal growth.
- Why this job: Be at the heart of decision-making and gain invaluable experience in a high-level role.
- Qualifications: Experience as a Personal Assistant and strong communication skills required.
- Other info: Perfect for those looking to develop their career in a fast-paced setting.
The predicted salary is between 40000 - 50000 £ per year.
Reports To: Chairman
Hours of Work: 9:00 a.m. – 5:30 p.m., Monday to Friday (5 Days)
Purpose of the role: To provide full administrative and secretarial support at senior level to the Chairman to ensure the smooth management of his day‑to‑day professional and personal affairs and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate, especially in the Chairman’s absence.
Main duties and responsibilities:
- Manage Chairman's electronic diary/calendar, assessing priority of appointments and reallocating as necessary
- Process Chairman's correspondence ensuring that incoming correspondence is dealt with by Chairman or on his behalf
- Maintain Chairman's office systems, including data management and filing
- Maintain records of Chairman's contacts
- Screen calls, enquiries and requests, and deal with them when appropriate
- Assist Chairman in researching and following up with action on matters which fall within the Chairman's responsibility — chasing responses, triggering follow‑up action
- Produce documents, briefing papers and reports for the Chairman
- Audio typing
- Organise meetings and ensure that the Chairman is well prepared for those meetings, including preparing agendas, pre‑meeting briefings, and meeting papers
- Meet and greet visitors at all levels of seniority
- Supervise all incoming/outgoing mail
- Any other duties as may reasonably be required by the Chairman
- Arranging appointments for Chairman's family, both professional and personal
- Managing Chairman's personal UK bank accounts and overseas currency accounts
- Liaising with Spanish lawyer and collating/providing information for Spanish tax returns
- Liaising with investment fund managers for up‑to‑date information on Chairman's investments and share portfolio
- Managing household staff and dealing with their immigration affairs, including visas, indefinite leave to remain, and citizenship applications
- Running personal and professional errands for the Chairman as necessary
- Overseeing Customer Service Coordinator
- Fulfilling HR role: preparation of employment contracts, staff handbook, and associated correspondence
- Administering company pension scheme
- Administering and keeping staff holiday records
- Administering and processing monthly staff payroll
- Maintaining personnel records
- Organising Employer's Liability Insurance
- Administering the company's mobile phone account
- Administering Chairman's Private Medical Insurance and processing PMI claims for Chairman and family
- Managing Chairman's personal property portfolio, UK and overseas
Skills, Knowledge & Experience:
- Experienced Personal Assistant at senior management level
- Exceptional interpersonal and communication skills to enable professional interaction with a wide range of contacts; ability to communicate at all levels
- Ability to organise, prioritise and plan own work
- Excellent attention to detail with ability to maintain a high level of accuracy
- A flexible, proactive approach to work, including the ability to prioritise and re‑prioritise
- Ability to work on own initiative
- Ability to deal with sensitive information with discretion and maintain confidentiality
- Excellent IT skills
Personal Assistant in Orpington employer: Lansdown Asset Management Ltd
Contact Detail:
Lansdown Asset Management Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Orpington
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the Chairman's background. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to interact with various stakeholders. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant in Orpington
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing diaries, handling correspondence, and any relevant administrative skills that match what we're looking for.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Chairman's PA role. Mention specific experiences that demonstrate your ability to handle sensitive information and manage priorities effectively.
Show Off Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. A polished application reflects your professionalism and shows us you care about the little things.
Apply Through Our Website: We encourage you to apply through our website using the 'Fast Apply' option. It’s quick and ensures your application goes directly to us, making it easier for you to get noticed!
How to prepare for a job interview at Lansdown Asset Management Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Chairman. Familiarise yourself with the specific tasks mentioned in the job description, like managing diaries and handling sensitive information. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As a Personal Assistant, exceptional communication is key. During the interview, be prepared to discuss how you've effectively interacted with various stakeholders in previous roles. Use examples that highlight your ability to communicate professionally and handle enquiries with discretion.
✨Demonstrate Your Organisational Skills
The role requires excellent organisational abilities. Bring along examples of how you've successfully managed multiple tasks or projects simultaneously. You could even mention specific tools or methods you use to stay organised, which will show that you have a proactive approach to your work.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle sensitive situations. Think about past experiences where you had to prioritise tasks or manage confidential information. Practising these scenarios will help you respond confidently during the interview.