At a Glance
- Tasks: Plan and execute high-profile Medical Affairs events with a focus on compliance.
- Company: Global leader in life sciences, dedicated to patient-focused initiatives.
- Benefits: Hybrid working model, competitive salary, and opportunity for professional growth.
- Other info: Join a world-renowned organisation with excellent career advancement opportunities.
- Why this job: Make a real impact in the life sciences sector while developing your event planning skills.
- Qualifications: 4+ years of event planning experience in pharma or regulated environments.
Our client, a global leader in the life sciences sector, is looking for a talented Event Planner to join their Medical Affairs Meeting & Events team on a 12-month contract. This is a fantastic opportunity to take ownership of complex, high-profile programmes and make a real impact within a world-class Medical Affairs function.
This role sits within the Meeting & Events team and focuses on end-to-end planning and execution of compliant HCP-facing events, including Advisory Boards and departmental meetings. This is a contract role starting 1st June 2026 until 31st May 2027, offered on a hybrid working pattern with 3 days onsite and 2 days working from home. Please note the Stockley Park office will be relocating to Central London in Q2 2027. Travel to events will be required.
Key focus areas of the role include:
- End-to-end planning and execution of Medical Affairs events, including Advisory Boards, departmental meetings, and HCP engagement programmes
- Ensuring full compliance with internal policies and industry regulations, including HCP contracts, honoraria, and Transfer of Value (ToV) reporting
- Managing event budgets, purchase orders, and post-event reconciliation in line with compliance and legal requirements
- Overseeing vendor negotiations, site visits, and all on-site logistics including catering, travel, and AV
- Supporting continuous improvement initiatives and providing compliance training to wider teams
The ideal candidate will have a minimum of 4 years' experience as an Event Planner in pharma or a similarly regulated environment, with a strong understanding of Medical Affairs HCP engagement and compliance frameworks including ToV, Sunshine Act, and EFPIA requirements. This is an excellent opportunity to join a world-renowned organisation at the forefront of life sciences, delivering events that directly support patient-focused Medical Affairs programmes.
To apply, please send your CV in English and in Word format to Tom.
Medical Affairs Event Planner employer: Language Matters Recruitment Consultants Ltd
Join a globally recognised leader in the life sciences sector, where you will have the opportunity to take ownership of high-profile Medical Affairs events that make a tangible impact on patient care. With a hybrid working model and a supportive culture that prioritises compliance and continuous improvement, this role offers not only competitive benefits but also significant opportunities for professional growth within a dynamic team. As the office relocates to Central London, you'll be part of an exciting transition in a vibrant location that fosters innovation and collaboration.
Contact Detail:
Language Matters Recruitment Consultants Ltd Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Medical Affairs Event Planner
✨Tip Number 1
Network like a pro! Reach out to your connections in the life sciences sector and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your event planning portfolio ready! Showcase your past experiences with HCP-facing events, highlighting your compliance knowledge and successful project outcomes. A strong portfolio can really set you apart during interviews.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing answers to common questions about event planning and compliance in the pharma industry. The more confident you are, the better you'll come across.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of exciting roles, including this one, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Medical Affairs Event Planner
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Medical Affairs Event Planner role. Highlight your experience in planning HCP-facing events and any compliance knowledge you have. We want to see how your skills match what we're looking for!
Showcase Relevant Experience:When writing your application, focus on your past experiences that relate directly to the key responsibilities of the role. If you've managed budgets or negotiated with vendors, let us know! We love seeing real examples.
Keep It Professional Yet Personal:While we appreciate professionalism, don’t be afraid to let your personality shine through. A bit of warmth and enthusiasm can make your application stand out. We’re looking for someone who’s not just qualified but also a great fit for our team!
Follow Application Instructions:Make sure to send your CV in Word format as specified in the job description. Following instructions shows attention to detail, which is super important in event planning. Apply through our website to ensure your application gets to us smoothly!
How to prepare for a job interview at Language Matters Recruitment Consultants Ltd
✨Know Your Stuff
Make sure you brush up on the key compliance frameworks like ToV, Sunshine Act, and EFPIA requirements. Being able to discuss these in detail will show that you’re not just familiar with the role but also understand the importance of compliance in Medical Affairs.
✨Showcase Your Experience
Prepare specific examples from your past roles where you successfully managed complex events. Highlight your end-to-end planning skills and how you navigated challenges, especially in a regulated environment. This will demonstrate your capability to take ownership of high-profile programmes.
✨Ask Smart Questions
Come prepared with insightful questions about the company’s approach to HCP engagement and event compliance. This shows your genuine interest in the role and helps you gauge if the company culture aligns with your values.
✨Be Ready for Hybrid Work Discussion
Since this role involves a hybrid working pattern, be ready to discuss how you manage your time and productivity when working from home versus onsite. Share any tools or strategies you use to stay organised and ensure seamless communication with your team.
