At a Glance
- Tasks: Plan and execute high-profile Medical Affairs events with a focus on compliance.
- Company: Join a global leader in the life sciences sector with a world-class reputation.
- Benefits: Hybrid working model, competitive salary, and opportunities for professional growth.
- Other info: Dynamic role with travel opportunities and a chance to work in Central London.
- Why this job: Make a real impact in patient-focused programmes while developing your event planning skills.
- Qualifications: 4+ years of event planning experience in pharma or regulated environments.
The predicted salary is between 40000 - 50000 € per year.
Our client, a global leader in the life sciences sector, is looking for a talented Event Planner to join their Medical Affairs Meeting & Events team on a 12-month contract. This is a fantastic opportunity to take ownership of complex, high-profile programmes and make a real impact within a world-class Medical Affairs function.
This role sits within the Meeting & Events team and focuses on end-to-end planning and execution of compliant HCP-facing events, including Advisory Boards and departmental meetings. This is a contract role starting 1st June 2026 until 31st May 2027, offered on a hybrid working pattern with 3 days onsite and 2 days working from home. Please note the Stockley Park office will be relocating to Central London in Q2 2027. Travel to events will be required.
Key focus areas of the role include:
- End-to-end planning and execution of Medical Affairs events, including Advisory Boards, departmental meetings, and HCP engagement programmes
- Ensuring full compliance with internal policies and industry regulations, including HCP contracts, honoraria, and Transfer of Value (ToV) reporting
- Managing event budgets, purchase orders, and post-event reconciliation in line with compliance and legal requirements
- Overseeing vendor negotiations, site visits, and all on-site logistics including catering, travel, and AV
- Supporting continuous improvement initiatives and providing compliance training to wider teams
The ideal candidate will have a minimum of 4 years' experience as an Event Planner in pharma or a similarly regulated environment, with a strong understanding of Medical Affairs HCP engagement and compliance frameworks including ToV, Sunshine Act, and EFPIA requirements. This is an excellent opportunity to join a world-renowned organisation at the forefront of life sciences, delivering events that directly support patient-focused Medical Affairs programmes.
Medical Affairs Event Planner in London employer: Language Matters Recruitment Consultants Ltd
Join a globally recognised leader in the life sciences sector, where you will have the opportunity to take ownership of high-profile Medical Affairs events that truly make a difference. With a hybrid working model and a supportive culture that prioritises compliance and continuous improvement, this role offers not only competitive benefits but also significant opportunities for professional growth within a dynamic team. As the office relocates to Central London, you'll be at the heart of an innovative environment that champions patient-focused initiatives.
Contact Detail:
Language Matters Recruitment Consultants Ltd Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Medical Affairs Event Planner in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the life sciences sector and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Get your event planning portfolio ready! Showcase your past successes with detailed case studies of events you've managed. This will help you stand out when discussing your experience during interviews.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to compliance and event management in the pharma industry. We recommend doing mock interviews with friends or mentors to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Medical Affairs Event Planner in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Medical Affairs Event Planner role. Highlight your experience in planning HCP-facing events and any compliance knowledge you have. We want to see how your skills match what we're looking for!
Showcase Your Experience:Don’t just list your previous jobs; tell us about specific events you've planned, especially in pharma or regulated environments. We love seeing real examples of your work that demonstrate your ability to manage complex programmes.
Be Compliant:Since compliance is key in this role, mention your familiarity with industry regulations like ToV and the Sunshine Act. We appreciate candidates who understand the importance of compliance in event planning!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and makes it easier for you to track your application status!
How to prepare for a job interview at Language Matters Recruitment Consultants Ltd
✨Know Your Stuff
Make sure you brush up on the specifics of Medical Affairs and the compliance frameworks like ToV and EFPIA. Understanding these will not only show your expertise but also demonstrate your commitment to the role.
✨Showcase Your Experience
Prepare to discuss your previous event planning experiences, especially in pharma or regulated environments. Have examples ready that highlight your ability to manage budgets, vendor negotiations, and logistics effectively.
✨Be Ready for Compliance Questions
Expect questions about compliance and how you ensure adherence to internal policies and industry regulations. Think of scenarios where you've navigated these challenges successfully and be ready to share them.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your interest in the company's future events and initiatives. This could include inquiries about their approach to HCP engagement or how they measure the success of their events.
