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- Tasks: Oversee daily operations and ensure a smooth-running office environment.
- Company: Join an international architecture and design practice with a vibrant culture.
- Benefits: Competitive salary, excellent benefits, and hybrid working options.
- Why this job: Be the backbone of a creative team and support exciting projects across Europe.
- Qualifications: Fluency in English and experience in office management or HR.
- Other info: Dynamic role with opportunities for growth and collaboration across international offices.
The predicted salary is between 28000 - 36000 £ per year.
We're hiring for an Office Manager to join an international architecture and design practice.
Location: London - Hybrid working (up to 2 days remote after probation)
Languages: Fluency in English is essential. French or Spanish language skills are an advantage but not essential.
Company background: Our client is an international architecture and design practice with offices across Europe.
Job responsibilities of the Office Manager:
- Lead the daily running of the London studio, ensuring a professional and well-organised environment.
- Manage office logistics including supplies, equipment and maintenance.
- Support health & safety compliance and maintain all related documentation.
- Manage HR administration including onboarding, inductions, reviews, training and employee records.
- Support recruitment activities (advertising, scheduling, candidate communication).
- Maintain QA documentation and assist with ISO procedures.
- Provide administrative support to senior management, including internal reporting and communications.
- Support for Spanish Office (approx. 20% of the time). Collaboration also with the offices in France and Italy when required.
- Assist with accounting and reporting tasks as needed.
Candidate Profile:
- Fluency in English is essential. French or Spanish language skills are an advantage but not essential.
- Experience in an Office Manager role ideally within an architecture, engineering, or design environment.
- Experience in HR operations.
- Experience supporting QA and ISO procedures or similar within a structured environment.
- Strong organisational and communication skills, with the ability to prioritise in a fast-paced setting.
- A proactive, hands-on approach with the confidence to work independently.
- Exceptional attention to detail, professionalism and consistent delivery.
Salary, benefits: £34,000 – £40,000 + excellent benefits.
To apply for this exciting opportunity, please send your CV to us immediately!
Contact: Jonathan Grimes
Office Manager employer: Language Business
Contact Detail:
Language Business Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and design field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show us that you're genuinely interested in their work and how you can contribute to their success as an Office Manager.
✨Tip Number 3
Practice your communication skills! As an Office Manager, you'll need to juggle various tasks and communicate effectively with different teams. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills and any relevant experience in architecture or design environments to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your proactive approach and how you can contribute to the smooth running of our London studio.
Showcase Your Communication Skills: Since this role involves supporting various teams, it's crucial to demonstrate your strong communication skills. Whether it's in your CV or cover letter, make sure to highlight your ability to liaise effectively with different stakeholders.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Language Business
✨Know the Company Inside Out
Before your interview, take some time to research the architecture and design practice. Understand their projects, values, and culture. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you've successfully managed office logistics or HR operations. Be ready to discuss how you prioritise tasks in a fast-paced environment.
✨Highlight Your Communication Skills
Effective communication is key in this role, especially when supporting international teams. Practice articulating your thoughts clearly and confidently. If you have any experience communicating with diverse teams or managing recruitment activities, make sure to mention it!
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills. Think of situations where you've had to handle health and safety compliance or manage QA documentation. Prepare to explain your thought process and the outcomes of your actions.
