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- Tasks: Oversee daily operations and ensure a smooth-running office environment.
- Company: Join an international architecture and design practice with a vibrant culture.
- Benefits: Competitive salary, excellent benefits, and hybrid working options.
- Why this job: Be part of a creative team and support exciting architectural projects.
- Qualifications: Fluency in English; experience in office management and HR is preferred.
- Other info: Dynamic role with opportunities for growth and collaboration across Europe.
The predicted salary is between 29000 - 46000 £ per year.
We are hiring for an Office Manager to join an international architecture and design practice. Location: London - Hybrid working (up to 2 days remote after probation).
Company background: Our client is an international architecture and design practice with offices across Europe.
Job responsibilities of the Office Manager: To support the team in the London studio, as Office Manager you will oversee day-to-day operations and ensure the smooth running of the office. Working closely with the directors and the international Support team, this role supports the London office and also provides remote support to their office in Spain. Your role will typically include the following duties and responsibilities:
- Lead the daily running of the London studio, ensuring a professional and well-organised environment.
- Manage office logistics including supplies, equipment and maintenance.
- Support health & safety compliance and maintain all related documentation.
- Manage HR administration including onboarding, inductions, reviews, training and employee records.
- Support recruitment activities (advertising, scheduling, candidate communication).
- Maintain QA documentation and assist with ISO procedures.
- Provide administrative support to senior management, including internal reporting and communications.
- Support for Spanish Office (approx. 20% of the time). Collaboration also with the offices in France and Italy when required.
- Assist with accounting and reporting tasks as needed.
Candidate Profile:
- Fluency in English is essential. French or Spanish language skills are an advantage but not essential.
- Experience in an Office Manager role ideally within an architecture, engineering, or design environment.
- Experience in HR operations.
- Experience supporting QA and ISO procedures or similar within a structured environment.
- Strong organisational and communication skills, with the ability to prioritise in a fast-paced setting.
- A proactive, hands-on approach with the confidence to work independently.
- Exceptional attention to detail, professionalism and consistent delivery.
Salary, benefits: £34,000 – £40,000 excellent benefits.
To apply for this exciting opportunity, please send your CV to us immediately!
Contact: Jonathan Grimes
Office Manager in London employer: Language Business
Contact Detail:
Language Business Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and design field. Attend industry events or join relevant online groups to meet potential employers and get insider info on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show genuine interest in their work and be ready to discuss how your skills can contribute to their success. We want you to stand out!
✨Tip Number 3
Practice your communication skills! As an Office Manager, you'll need to convey information clearly and effectively. Consider mock interviews with friends or use online resources to sharpen your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight any relevant experience in architecture, design, or HR operations to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team and how your proactive approach can help us maintain a smooth-running office.
Showcase Your Organisational Skills: As an Office Manager, organisation is key. In your application, give examples of how you've successfully managed logistics or supported teams in previous roles. We love seeing those details!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Language Business
✨Know the Company Inside Out
Before your interview, take some time to research the architecture and design practice. Understand their projects, values, and culture. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you've successfully managed office logistics or HR operations. Be ready to discuss how you prioritise tasks in a fast-paced environment.
✨Brush Up on Your Language Skills
While fluency in English is essential, having a basic understanding of French or Spanish could give you an edge. If you have any language skills, be sure to mention them during the interview, as they may be beneficial for supporting the Spanish office.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company’s culture, team dynamics, and expectations for the Office Manager role. This shows that you're engaged and serious about finding the right fit for both you and the company.
