| 1.1 | Human resource (HR) administration – first point of contact for transactional HR queries, maintaining accurate records and keeping the human resource information system (HRIS) up to date, running basic data reporting, organising long service awards, etc. Note taking at relevant meetings. Escalating complex issues to the HR manager as appropriate. |
| 1.2 | Recruitment administration including; posting vacancies on HRIS, responding to applicant queries and liaising with managers to arrange shortlisting and interviews; pre-employment checks such as references, medicals, and UK right to work; setting up and ongoing administration of employee records |
| 1.3 | Co-ordinating induction and probation processes, including arranging door entry fobs, diarising induction sessions with the relevant managers and providing site familiarisation |
| 1.4 | Training administration (includes, but not limited to):
- preparing purchase orders and booking courses;
- providing information to employees at all levels;
- liaising with training providers; and
- administration of the learning management system
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| 1.5 | Employee wellbeing: administering activities such as health surveillance and ad-hoc project administration |
| 1.6 | Providing administrative support as needed to the HR manager to feed in to strategic human resource, health and safety or wellbeing projects / plans |
| 1.7 | H&S Administration (includes, but not limited to);
- issue PPE or DSE related equipment,
- first aid kit checks and maintenance,
- participate in monthly H&S walkaround with the property compliance team leader,
- Coordinating the training of fire wardens in liaison with the property compliance team leader, flagging expiry dates,
- Coordinating the training of first aiders and mental health first aiders in liaison with Employee Health and Safety Group, flagging expiry dates,
- Lone working housekeeping and administration of relevant databases
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| 1.8 | Work with the HR manager to coordinate initiatives that will promote equal opportunities, awareness of equality, diversity, and inclusion across the Association and go beyond meeting statutory requirements in order to build a sustainable, diverse and inclusive employee group. |
