Assistant HR Administrator in Aberdeen

Provision of efficient administration and co-ordination activities related to our human resource priorities, both in respect of transactional employment lifecycle activity and in support of strategic projects as required. Reporting to the Human Resources (HR) Manager, the postholder will provide HR administration and support, facilitating an efficient and positive employee experience throughout the employment lifecycle. The postholder will respond to first line HR queries, maintain up to date and accurate employment records and assist in HR projects.

• Human resource (HR) administration: first point of contact for transactional HR queries, maintaining accurate records and keeping the human resource information system (HRIS) up to date, running basic data reporting, organising long service awards, etc. Note taking at relevant meetings. Escalating complex issues to the HR manager as appropriate.
• Recruitment administration: including pre-employment checks such as references, medicals, and UK right to work; setting up and ongoing administration of employee records.
• Co-ordinating induction and probation processes: including arranging door entry fobs, diarising induction sessions with the relevant managers and providing site familiarisation.
• Training administration: liaising with training providers; administration of the learning management system.
• Employee wellbeing: administering activities such as health surveillance and ad-hoc project administration.
• Providing administrative support: as needed to the HR manager to feed into strategic human resource, health and safety or wellbeing projects/plans.
• H&S Administration: coordinating the training of fire wardens in liaison with the property compliance team leader, flagging expiry dates, lone working housekeeping and administration of relevant databases.
• Equal opportunities initiatives: work with the HR manager to coordinate initiatives that will promote equal opportunities, awareness of equality, diversity, and inclusion across the Association and go beyond meeting statutory requirements in order to build a sustainable, diverse and inclusive employee group.

Experience of HR and training processes and updating of HRIS/training systems. Excellent verbal and written communication skills, including being able to demonstrate the building of rapport with colleagues and clients and to adapt communication style/methods to target audience. Intermediate IT skills and working knowledge of MS Office.

Langstane Housing Association is a key provider of social housing in the North-East of Scotland with over 2,800 homes across Aberdeen City, Aberdeenshire and Moray. Our mission is to provide homes and services that make a positive difference to peoples' lives. This is an exciting time for us as we are on a cultural transformation journey to shape our future and deliver our strategic priorities including investment in ICT and optimising our staffing structure and evolving our people plans.