At a Glance
- Tasks: Be the go-to person for calls, emails, and scheduling meetings.
- Company: Join a dynamic property management team with a supportive culture.
- Benefits: Enjoy a competitive salary, pension, and life insurance.
- Other info: Full-time role with opportunities for growth and development.
- Why this job: Make a real difference in a fast-paced environment while honing your admin skills.
- Qualifications: Previous secretarial experience and strong IT skills are essential.
The predicted salary is between 30000 - 35000 € per year.
Duties:
- Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager's attention.
- Inbox management/filing and collating responses where possible.
- Diary management – scheduling internal and external meetings.
- Taking meeting notes as and when required.
- Arranging site visits and access where required.
- Reminding the manager of important tasks and deadlines.
- Liaising with staff, suppliers, and clients.
- Collating and submitting expenses claims.
- Booking and arranging travel, transport, and accommodation.
- Communication with clients and tenants in a professional and effective manner.
- Document preparation.
- Assisting in sending out tenant mailshots.
- Assisting in collating monthly client reports.
- Assisting in ad hoc administrative tasks.
Qualifications Required:
- Experience in a similar secretarial role essential.
- Experience in property desirable.
- IT Skills – Word (Advanced), Mail Merge proficient, Excel, PowerPoint, Outlook.
Skills Required:
- Diary and inbox management experience.
- Strong attention to detail.
- Excellent spoken and written English and takes pride in presentation of work.
- Flexible, adaptable, and cooperative with the ability to remain calm under pressure.
- Have the necessary organisation skills to provide an efficient support service to the department.
- Dedicated, loyal, diligent and punctual with a tidy manner.
- Well presented with a clear speaking voice.
- Experience on Qube would be useful but not essential.
Job Types: Full-time, Permanent
Pay: £30,000.00-£35,000.00 per year
Benefits: Company pension, Life insurance
Work Location: In person
Property Administrator/Team Secretary employer: Landswood de Coy LLP
As a Property Administrator/Team Secretary, you will thrive in a dynamic work environment that values collaboration and professional growth. Our company offers a supportive culture with opportunities for career advancement, competitive benefits including a company pension and life insurance, and a commitment to employee well-being. Located in a vibrant area, we provide a stimulating atmosphere where your contributions are recognised and appreciated.
StudySmarter Expert Advice🤫
We think this is how you could land Property Administrator/Team Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector and let them know you're on the hunt for a Property Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to diary management and client communication. We recommend role-playing with a friend or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your IT skills! If you’re proficient in Word, Excel, and Outlook, make sure to highlight these during interviews. Bring examples of how you've used these tools effectively in past roles to impress your potential employer.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Property Administrator/Team Secretary
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight your previous secretarial roles and any property experience you have. We want to see how your skills match up with what we need, so don’t hold back!
Be Professional in Your Communication:Since you'll be the first point of contact for callers and clients, it’s crucial to demonstrate your excellent spoken and written English. Keep your application clear and professional, just like you would in the role.
Detail is Key:We love attention to detail! Make sure your application is tidy and free from errors. This reflects your ability to manage tasks efficiently, which is super important for this position.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s easy peasy!
How to prepare for a job interview at Landswood de Coy LLP
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Property Administrator/Team Secretary. Familiarise yourself with tasks like diary management, inbox handling, and communication protocols. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your IT Skills
Since the role requires advanced IT skills, be prepared to discuss your experience with Word, Excel, and Outlook. Bring examples of how you've used these tools in previous roles, especially any experience with mail merges or document preparation. This will highlight your technical proficiency and readiness for the job.
✨Demonstrate Your Communication Skills
As a first point of contact, effective communication is key. Practice articulating your thoughts clearly and professionally. You might even want to prepare a few scenarios where you successfully managed client or tenant communications, showcasing your ability to remain calm and professional under pressure.
✨Be Organised and Detail-Oriented
The role demands strong organisational skills and attention to detail. During the interview, share specific examples of how you've managed diaries, scheduled meetings, or handled multiple tasks simultaneously. This will illustrate your capability to provide efficient support and manage deadlines effectively.
