Assistant Workplace Manager

WE ARE LANDSEC
We identify and shape places that create opportunity, enhance quality of life, and bring joy to the people connected to them. This is how we’ve created the UK’s leading portfolio of urban places and one of the largest real estate companies in Europe. Our £10 billion portfolio is built around premium workplaces, the country’s pre-eminent retail platform, and a residential pipeline that will redefine urban life.

Location - Central London

Purpose of job
Reporting to the Workplace Operations Director, the Assistant Workplace Manager (AWM) role requires you to work as part of a team with excellent communication skills to provide a comprehensive and fully integrated management service to occupiers and stakeholders at prestigious, high value assets within the Landsec Workplace Portfolio. The AWM must provide a responsive, proactive service to customers and internal stakeholders working with appointed third parties and service partners. The AWM must be able to communicate effectively with people with varying levels of technical knowledge, manage a difficult workload, concurrent projects and conflicting priorities.

As AWM you will support your colleagues and promote and maintain positive relationships with our customers and local communities from a technical perspective. An exceptional communicator and team player, you will be passionate and dedicated to deliver great customer experiences. You will love finding new and innovative ways of doing things and will play a key role in driving a consistent approach to our workplace strategies across the portfolio, helping us to forge new ways of working.

Scope of job

• Customer Experience
  Responsibility for delivering a premium, proactive and innovative workplace experience to customers. Strengthen relationships with our existing customers by proactively engaging with them and listening to their needs, whilst striving to exceed customer expectations. Lead by example in delivering a professional, focused service, resulting in customer loyalty and repeat business. Contribute to the annual customer survey process, taking responsibility for creating and implementing any resulting action plans. Position Landsec as the partner of choice.
• Financial Management
  Responsibility for the management of financial and commercial risk, setting of budgets and controlling finances within budget parameters. Regular reporting to customers (and the business) on progress against forecast. Ownership of the non-recoverable P&L for each asset, with responsibility for managing a Service Charge budget of circa. £1/2 million.
• Commercial Planning & Energy Management
  Work in partnership with the Portfolio team, contributing to the asset strategy for their buildings, ensuring that this is aligned to achieve our financial and commercial objectives. Proactively identify opportunities for innovation and areas where commercialisation initiatives can be introduced, influencing future growth. Understand and promote flexible services & facilities that Landsec can offer customers, in order to generate other revenue streams. Engage with the technical and energy teams to ensure that each asset is running at optimal efficiency and help identify opportunities to reduce energy consumption and improve sustainability performance.
• Workplace Management
  Use your knowledge and experience to generate ideas and innovations that create exceptional workplaces for our customers, understanding the value and importance of operating a healthy environment which is clean and secure. Responsible for ensuring that the spaces we deliver allow our customers to be more effective and successful in achieving their own business objectives on a day to day basis. Manage the permit to work process working alongside the Health & Safety department support teams to manage all MEBF contractor works in the building. Ensure compliance with all statutory requirements and Landsec policies and standards.
• Service Partner Management
  Responsible for managing the day to day delivery of all service streams on site (e.g. Cleaning, Security, MEBF etc) and liaising with the relevant team members to ensure standards are set and maintained. Proactively ensure all service partners are regularly reviewed and that KPIs are being appropriately managed and monitored.
• Other
  Liaise with local authorities and other community stakeholders where required. Responsibility for customers’ applications for consents relating to Assignments, Sub-letting or Licence to Alters and ensuring compliance with lease covenants. Regular reporting to the Business Unit.

Decision making authority
The role will be responsible for day to day operational decisions relating to the customer workplace experience and operational service delivered by your team specific assets in the portfolio. Those decisions could include (but not be limited to) people, finances, sustainability targets, technical delivery, service partner performance and workplace experience.

Key competencies

• Business Acumen – Knows how the business works in context of the market – aware of current and future strategies, tactics, trends, policies and practices.
• Customer Focus – Establishes and maintains effective customer relationships – dedicated to meeting their expectations and acting with customers in mind.
• Decision Quality – Makes good and accurate decisions that are valued by others when judged over time.
• Courage and Resilience - Able to remain calm and positive under pressure. Leads others through change and uncertainty. Recovers quickly from setbacks. Is willing to take difficult decisions and to tackle tough issues.
• Relationship building - Builds constructive and effective relationships, relating well to all kinds of stakeholders, inside and outside the organisation.
• Curiosity and Innovation - Is willing to consider and experiment with new ways of doing things. Encourages others to put forward innovative ideas. Is prepared to take calculated risks and to adopt cutting edge approaches.
• Acting as a Role Model - Acts as a role model by being honest, authentic and consistent. Takes responsibility and inspires others by setting high standards and by showing a high degree of passion and commitment.
• Teamwork – Encourages collaboration, cooperation and trust within and across teams – balances own and team interests, resolving conflict or differences of opinion when required.
• Accountability and ownership – Personally spotting issues or opportunities and taking accountability to ensure they are resolved and/or capitalised upon.
• Perspective - Has a broad ranging awareness and understanding of issues and challenges - can pose future scenarios, think broadly and discuss multiple aspects and impact of issues on the organisation.
• Tenacity – Constantly and consistently pushing self and others for results – can be counted on to deliver results, very bottom-line oriented.
• Priority setting – Quickly sense what will help/hinder the accomplishment of a goal. Creates focus, eliminating roadblocks, spending time on what is important.
• Developing self / direct reports - Is a people builder who constructs compelling development plans – aligned with individual’s career goals and based on challenging and stretching development activity.

Life and Benefits at Landsec
We have a great benefits package, there to support you with your work-life balance and in moments that matter. We offer fantastic Learning and Development opportunities to help you grow and reach your potential and we also play our part in supporting the communities where we live and work. Below are some of our core benefits:

• Performance based annual bonus plan.
• 25 days annual leave (plus bank holidays) rising to 27 days after 2 years and the option to purchase up to 10 additional days each year. Enjoy an additional three-day December festive break on top of your leave and a special ‘My Day’ to take off for whatever you choose.
• Enhanced pension contributions – Landsec will contribute up to 10.5% subject to your contribution.
• Private medical insurance, Health Cash Plan, Life assurance and income protection.
• Enhanced maternity, adoption, shared parental leave policies.
• Two different share plans enabling you to share in the success you will help to build.
• Up to 4 working days to volunteer per year and 'Give As You Earn' programmes allowing you to donate to charities straight out of your pay and we top up by 20%.

And when it comes to your health and wellbeing you will also have access to other benefits: our employee assistance programme, digital GP, cycle to work scheme, a mindfulness app and a health app supporting fertility and menopause.

Diversity and Inclusion
At Landsec, we value diversity & inclusion. We work to better reflect the diversity of the communities we work within and empower everyone who works at Landsec to realise their potential. We strive to ensure all our information, and services are accessible to and usable by everyone.