Business Administrator in Ormskirk

Landlord Support Legal Solutions Limited in Ormskirk is a leading SRA regulated Solicitors, offering specialised, practical and cost-effective legal solutions to residential landlords. With years of experience, our firm specialises in assisting in residential tenancies with legal services to provide expert advice and solve difficult or contentious issues and doing such with market leading fixed-fees. We stay updated on landlord law changes and provide free initial advice to landlords of all backgrounds and property portfolios. Authorised and regulated by the SRA, we deliver advice that our clients can rely upon and always act in their best interests.

This is a part time on-site role for a Business Administrative Assistant at Landlord Support Legal Solutions Limited in Ormskirk, L39 2EQ. The Assistant will be responsible for:

• Organising and setting up new files
• Receipting monies in and completing client checks
• Passing work to the Legal Team once instructions are confirmed
• Organising and maintaining joint email accounts
• Printing and posting
• General office admin tasks

Qualifications and Skills

• GCSE C or above in English and Maths
• Experience with XERO advantageous
• Experience in Administrative Assistance advantageous
• Able to work in a team
• Understand and work to deadlines
• Ability to prioritise work based on business and client needs and importance

About the Role

The opportunity for a dynamic, enthusiastic professional with an interest in landlord law and business process has arisen due to the quick growth of the firm’s client base. Having tripled the size of the business in 18 months, Landlord Support now needs Administrative support to help continue its growth and take the most of opportunities.

Working on site and within a small but dedicated team there will be lots of opportunities to push your knowledge and skills with growth and training opportunities for professional development. The role will involve:

• Using XERO to receipt in monies from the clients reconciling in XERO and creating a pdf document receipt for our files and clients.
• Using XERO to create invoices where required and send to clients.
• Creating and setting up new client and/or matter files.
• Perform conflict checks for new matters and prepare the Client and/or Matter sign off sheets for signature by one of the Directors.
• Run the AML checks on the new clients as part of the onboarding process as per company procedure.
• Follow up with the client for any missing information required for full instruction prior to passing to the Legal team.
• Manage and maintain the ‘Admin’, ‘Enquiries’ and ‘Hello’ email inboxes.
• Ensure that all stationary, including the printer ink and supplies are stocked and maintained.
• Organise and coordinate ‘post out’ for the company.
• Organise ‘post in’ working with the Head of Legal for review, and then scan and assign to relevant folders.
• Collate and organise copies of all invoices paid.
• Follow up new enquiries, expired notices and perform file closures.

The role of Business Assistant will result in:

• An excellent grounding in business procedures and management.
• The prospect of a growing role within a rapidly emerging new business.
• This is a chance to join a small team in a fast growth phase, which will offer the successful candidate a chance to grow in their role as the company grows.

Remuneration

• Up to a 21 hour per week role.
• We can be flexible to suit other life commitments, such as school drop offs and pick ups, but the role is for a minimum of 14 hours per week.
• Hours are to be worked in the office between 9am and 5pm.
• Pay is minimum wage.
• Employer pension contribution, if required.
• 20 days annual leave plus Bank Holidays, rising to 22 days annual leave plus Bank Holidays post probation.
• Opportunity, through the government levy fund, for further qualifications, such as business administrator apprenticeship level 3.