BMS Document Contoller

BMS DOCUMENT CONTROLLER

Location: Barrow-in-Furness, Cumbria

Sector: Oil & Gas / Energy

Position: BMS & Document Control Lead

Grade: F

Job Overview

We are seeking an experienced BMS DOCUMENT CONTROLLER to take a leading role in Business Management Systems (BMS), Information Management (IM) and Document Control within a complex, safety-critical operating environment.

This is an excellent opportunity for a knowledgeable BMS DOCUMENT CONTROLLER to take functional ownership of information governance, controlled documentation, business processes and continuous improvement. The successful candidate will help ensure that business-critical information is accurate, accessible, appropriately controlled and maintained in line with company, statutory and regulatory requirements.

As a BMS DOCUMENT CONTROLLE, you will support asset integrity and process safety through effective information management, robust document control procedures and the ongoing development of the Business Management System.

Key Responsibilities

• Lead and continuously improve the Business Management System and associated Information Management systems.




• Establish and maintain document control standards, procedures, processes and governance.




• Ensure documents, drawings and registers meet company quality and information management requirements.




• Manage the accurate categorisation, distribution, control, retrieval and archiving of documentation.




• Monitor BMS and Information Management performance, including KPIs, reporting, assurance and continuous improvement.




• Manage outsourced Document Control and Information Management service providers, monitoring workloads, priorities, service levels and quality.




• Act as a key contact for relevant information management obligations involving regulatory bodies, including the NSTA.




• Provide training, guidance and coaching to employees and system users.




• Maintain document numbering systems and controlled drawing registers.




• Produce performance reports, document tracking reports and service provider updates.




• Support the management of large volumes of structured and unstructured information.




• Identify opportunities to improve processes through digital technologies, automation and improved systems.




• Maintain effective relationships with internal stakeholders, contractors and external service providers.

What We Are Looking For

We are interested in candidates with experience as a BMS DOCUMENT CONTROLLER, Document Control Lead, Information Management Specialist, Business Management Systems Lead or in a similar senior information governance role.

The ideal candidate will have:

• Demonstrable experience managing, administering and improving Business Management Systems and/or Information Management Systems.




• A strong understanding of document control, controlled documentation, procedures, standards and governance.




• Experience managing document registers, drawings, document numbering and information distribution.




• Experience managing third-party suppliers or outsourced service providers, including service levels and quality assurance.




• Knowledge of performance reporting, KPIs, compliance monitoring and continuous improvement.




• Strong analytical, organisational and problem-solving skills.




• The ability to manage high volumes of documentation accurately and consistently.




• Experience providing training and guidance on management and information systems.




• Strong stakeholder management and communication skills.




• Experience in oil and gas, energy, major projects or another safety-critical or highly regulated environment would be advantageous.

Qualifications

• Degree-level qualification or equivalent relevant professional experience.




• Experience in Information Management and/or Business Management Systems is required.




• Relevant professional membership or recognised Information Management or Management Systems certification is desirable.

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