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- Tasks: Support the legal team with admin tasks, scheduling, and document management.
- Company: Join a dynamic legal team in a supportive environment.
- Benefits: Gain valuable experience, flexible hours, and potential for career growth.
- Why this job: Perfect for those who love organisation and want to make an impact in a legal setting.
- Qualifications: Strong Microsoft Office skills and ability to manage multiple tasks.
- Other info: Opportunity to learn and develop in a fast-paced legal environment.
The predicted salary is between 28800 - 43200 £ per year.
Key Responsibilities:
- Personal and administrative assistant to the legal team
- Carrying out general administrative/secretarial duties
- Assisting with Microsoft Office Systems (Word / Excel / PowerPoint / SharePoint)
- Assisting with diary/calendar management
- Scheduling meetings and arranging travel
- Supporting legal operations administration, including assistance with matter administration, vendor invoices and legal spend tracking (as required)
- Covering telephones: answering general calls into the department and rerouting to appropriate team member (in Legal or other sites), taking messages
- HR administration - maintaining holiday and sickness records and inputting into holiday and payroll system
- Reporting faults to IT and acting as liaison
- Compliance administration support
- Information point for company policies (travel, expenses, entertainment)
- Maintaining document management systems (office related)
- Training new and existing staff on systems (as required)
- Booking external training courses and managing related subscriptions/invoices
- Providing support and cover for other office staff
Critical Skills and Knowledge Required:
- Ability to work on own initiative with minimal supervision
- Able to prioritise and organise own workload to be able to deliver against deadlines
- Organised and methodical
- Ability to multi-task
- Knowledge of and high level of capability working with Microsoft systems, Ariba (invoicing)
Personal Assistant in London employer: LanceSoft UK
Contact Detail:
LanceSoft UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the legal team you'll be supporting. Prepare some questions to show your interest and understanding of their operations. This will help you stand out as a candidate who’s genuinely invested.
✨Tip Number 3
Show off your skills! If you’re great with Microsoft Office, make sure to highlight that during interviews. Maybe even bring examples of how you've used these tools effectively in past roles to impress your potential employers.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly can sometimes give you an edge over other candidates. So, don’t hesitate – get your application in!
We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience with Microsoft Office and any relevant admin tasks you've handled. We want to see how your skills match what we're looking for!
Show Off Your Organisational Skills: In your application, give examples of how you've managed your workload and prioritised tasks in the past. We love candidates who can juggle multiple responsibilities and still keep everything running smoothly!
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you get across why you're the perfect fit for our team without waffling on.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can't wait to hear from you!
How to prepare for a job interview at LanceSoft UK
✨Know Your Microsoft Office Inside Out
Since the role requires a high level of capability with Microsoft Office systems, make sure you brush up on your skills in Word, Excel, PowerPoint, and SharePoint. Be prepared to discuss specific examples of how you've used these tools in previous roles, as well as any tips or tricks that have helped you work more efficiently.
✨Demonstrate Your Organisational Skills
The job calls for someone who is organised and methodical. During the interview, share examples of how you've successfully managed multiple tasks or projects at once. You could even bring a planner or digital tool you use to showcase your organisational methods.
✨Showcase Your Initiative
This position requires the ability to work on your own initiative with minimal supervision. Think of instances where you've taken the lead on a project or solved a problem without being prompted. Highlighting these experiences will show that you're proactive and can handle responsibilities independently.
✨Prepare for Compliance and HR Questions
As the role involves compliance administration and maintaining HR records, be ready to discuss your experience in these areas. Familiarise yourself with common compliance issues and HR processes, and be prepared to explain how you've handled similar tasks in the past.