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- Tasks: Support project managers with admin tasks and ensure smooth project execution.
- Company: Leading engineering and tech-driven organisation in Leicester.
- Benefits: Hybrid work model, potential for permanent role, and professional growth.
- Why this job: Join a dynamic team and enhance your skills in a fast-paced environment.
- Qualifications: Experience in admin roles, proficiency in Microsoft 365, and strong organisational skills.
- Other info: Opportunity to work on exciting projects and collaborate across departments.
The predicted salary is between 28800 - 43200 £ per year.
Location: Leicester, Ashby
Duration: 12 months
Work Mode: Hybrid
Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams). Experience supporting project teams or working within a PMO environment. Familiarity with ERP – Visibility is a plus. However, if the candidate has experience in Oracle it is considerable as they will be shifting to Oracle soon. There is a scope of worker converting into permanent employee.
The candidate will be working in hybrid mode: 3 days working in office (Monday – Thursday 8:30 AM – 05:00 PM). On Fridays, the workers work from home till 01:00 PM.
Interview process: 1 – 2 rounds of interview. In-person interview.
Job Description:
We are seeking a highly organised and proactive Administrative Assistant to support our Aftermarket Project Management Team within a leading engineering and technology-driven organisation. This role is critical in ensuring smooth project execution, effective communication, and operational efficiency across the team. The ideal candidate will be detail-oriented, comfortable working in a fast-paced technical environment, and able to coordinate multiple priorities with professionalism and accuracy.
Key Responsibilities
- Administrative & Team Support: Provide daily administrative support to the Aftermarket Project Managers and wider engineering team. Prepare meeting agendas, take minutes, and track follow-up actions. Support internal and subcontractor cost booking.
- Project Coordination: Assist with maintaining project documentation, including schedules, trackers, bills of materials, change logs, and technical records. Support the creation, formatting, and distribution of project reports, status updates, and customer-facing documentation. Help track project milestones, deadlines, and deliverables, ensuring information is up to date. Coordinate project-related logistics, such as travel arrangements, site visits, and supplier/customer meetings.
- Data Management & Reporting: Maintain organised filing systems for project correspondence, technical drawings, contracts, and other documentation. Update databases, ERP systems, and project management tools with relevant project data. Produce dashboards, KPIs, and performance reports as requested by the Project Management Team.
- Aftermarket-Specific Support: Assist with processing aftermarket orders, quotations, and service requests. Liaise with internal departments—Engineering, Procurement, Finance, Logistics, and Service—to support aftermarket project activities. Track shipment schedules, parts availability, and service resource planning. Support warranty documentation handling, commissioning paperwork, and close-out packages.
- Communication & Stakeholder Liaison: Serve as a central point of contact for internal teams, suppliers, and customers for administrative and project-related queries. Facilitate clear communication of project updates and documentation between departments. Support customer communication by preparing polished documents, presentations, and follow-up summaries.
Skills & Qualifications
Essential:
- Proven experience in an administrative or coordination role, ideally within engineering, manufacturing, or technical environments.
- Strong organisational skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams).
- Ability to work with technical documentation and structured processes.
- High attention to detail and commitment to accuracy.
Desirable:
- Experience supporting project teams or working within a PMO environment.
- Familiarity with ERP or project management tools (e.g., SAP, Oracle, Dynamics, MS Project).
- Basic understanding of engineering terminology or product lifecycle processes.
- Experience with aftermarket, service operations, or spare parts coordination.
Personal Attributes:
- Proactive, resourceful, and capable of anticipating team needs.
- Strong interpersonal skills with the ability to build relationships across departments.
- Comfortable working both independently and as part of a multidisciplinary technical team.
- Adaptable and calm under pressure, especially when handling shifting priorities.
- Professional, discreet, and committed to high standards of work.
Administrative Assistant in Leicester employer: LanceSoft UK
Contact Detail:
LanceSoft UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Leicester
✨Tip Number 1
Get to know the company before your interview! Research their projects, values, and culture. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. Focus on how your skills with Microsoft 365 and project coordination can benefit their Aftermarket Project Management Team.
✨Tip Number 3
Dress the part! Even if it's a hybrid role, making a good impression in your in-person interview is key. Aim for smart-casual attire that reflects professionalism while still being comfortable.
✨Tip Number 4
Follow up after your interview! A quick thank-you email reiterating your interest in the role and highlighting a key point from your conversation can set you apart from other candidates. And remember, apply through our website for the best chance!
We think you need these skills to ace Administrative Assistant in Leicester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your experience with Microsoft 365 and any project management support you've provided. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Aftermarket Project Management Team. Share specific examples of your organisational skills and how you've managed multiple priorities in the past.
Showcase Your Communication Skills: Since communication is key in this role, make sure your application reflects your written communication skills. Keep it clear, concise, and professional. We love seeing candidates who can articulate their thoughts well!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at LanceSoft UK
✨Know Your Tools
Make sure you're well-versed in Microsoft 365, especially Outlook, Excel, and Teams. Brush up on how to create meeting agendas and take minutes efficiently, as these are key tasks for the role. If you have experience with ERP systems like Oracle, be ready to discuss how you've used them in past roles.
✨Show Your Organisational Skills
Prepare examples that showcase your ability to manage multiple priorities. Think of specific instances where you coordinated projects or supported teams effectively. This will demonstrate your organisational prowess and how you can contribute to the Aftermarket Project Management Team.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves liaising with various stakeholders, being able to communicate project updates and documentation effectively is crucial. Consider preparing a brief presentation or summary of a past project to illustrate your communication skills.
✨Be Proactive and Resourceful
During the interview, highlight your proactive nature and how you've anticipated team needs in previous roles. Share examples of how you've solved problems or improved processes, as this will resonate well with the interviewers looking for someone who can thrive in a fast-paced environment.
