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- Tasks: Coordinate projects and support various departments to achieve business objectives.
- Company: Dynamic organisation focused on collaboration and operational excellence.
- Benefits: Competitive pay, flexible hours, and opportunities for professional growth.
- Other info: Fast-paced environment with plenty of learning opportunities.
- Why this job: Be a key player in driving efficiency and supporting teams across the company.
- Qualifications: Strong organisational skills and ability to work collaboratively.
The predicted salary is between 30000 - 40000 £ per year.
Partner with management and colleagues to establish and maintain projects and departmental objectives. Where applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives.
AP Processing: Code, track, and approve invoices ensuring accurate allocations. Manage vendor and independent contractor setup in AP systems. Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed.
Expense Management: Review and process T&E reports in Concur in line with management direction and approval. Monitor cash advances where applicable and train staff on system usage as needed.
Compliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations. Train and guide staff on compliance matters, proactively identify and resolve issues, and escalate when necessary by confidently engaging in difficult conversations to maintain alignment and accountability.
Onboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests. Partner with P&C and management to ensure a smooth onboarding experience for groups that you support.
Provide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested.
Business Operations Coordinator in City of London employer: Lancesoft Ltd
Contact Detail:
Lancesoft Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Operations Coordinator in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Business Operations Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand their projects and objectives, especially how they align with finance and compliance. This will help you showcase how you can contribute to their cross-functional initiatives.
✨Tip Number 3
Practice your responses to common interview questions, especially around vendor management and compliance issues. We want you to feel confident discussing how you've handled similar situations in the past and how you can bring that experience to the table.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team and ready to dive into the operational support we need.
We think you need these skills to ace Business Operations Coordinator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Business Operations Coordinator role. Highlight any relevant projects or cross-functional initiatives you've been involved in, as this will show us you understand the importance of collaboration.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit. Don’t forget to mention your experience with compliance and vendor management, as these are key aspects of the job.
Showcase Your Attention to Detail: Since the role involves processing invoices and managing expenses, it's crucial to demonstrate your attention to detail. Include examples in your application where you've successfully managed similar tasks, ensuring accuracy and compliance.
Apply Through Our Website: We encourage you to apply directly through our website. This not only streamlines the process for us but also ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Lancesoft Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Operations Coordinator. Familiarise yourself with key tasks like AP processing, expense management, and compliance. This will help you confidently discuss how your skills align with the job.
✨Showcase Your Cross-Functional Experience
Since this role involves working closely with various departments, be ready to share examples of past experiences where you've successfully collaborated across teams. Highlight any specific projects where you partnered with Finance, Legal, or Procurement to demonstrate your ability to lead cross-functional initiatives.
✨Prepare for Compliance Conversations
Given the importance of compliance in this role, brush up on relevant regulations like FCPA and OFAC. Be prepared to discuss how you've ensured adherence to policies in previous positions and how you would approach training staff on compliance matters.
✨Emphasise Your Onboarding Skills
Onboarding is a key part of this position, so think about how you've managed onboarding processes in the past. Be ready to talk about how you ensure a smooth experience for new hires and how you handle equipment setup and access provisioning.