At a Glance
- Tasks: Support the Health & Safety team with compliance and record-keeping tasks.
- Company: Join Lancer Scott, a rapidly growing construction firm in Bristol.
- Benefits: Career development opportunities and a supportive work environment.
- Other info: Diverse and inclusive workplace committed to employee wellbeing.
- Why this job: Make a real difference in promoting safety and compliance in a dynamic industry.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 40500 - 49500 £ per year.
Why work for us?
Established in 1998 Lancer Scott offers renowned high-quality construction projects and facilities management services, often competing and winning work from our much larger competitors.
We are based in the heart of Bristol and have enjoyed significant success, particularly in the last 4 years with turnover increasing from £56 million in 2020 to £125 million in 2025.
To ensure our business remains fully supported we are investing into our people strategy and infrastructure to give our employees the tools to perform to the best of their ability.
If you would like to join a rapidly expanding business that can offer up good opportunities for career development and professional personal growth.
What are we looking for?
Our Health & Safety Administrator provides support to the Health & Safety team ensuring we meet our regulatory and compliance requirements.
You will maintain and update all Health & Safety related records and track and obtain paperwork as required and support with the delivery of Heath & Safety tasks across the group.
What will my core responsibilities be?
- Provide comprehensive administrative support to the Health & Safety function, including correspondence management, meeting coordination, document control, database maintenance, and record keeping.
- Maintain Health & Safety dashboards, KPI reports, and performance data, including near misses, accidents, incidents, site inspections, FM audits, engineer inspections, training compliance, and corrective actions.
- Support the collection of data, including incident/accidents reports and compliance metrics, to support informed decision‑making and strategic planning.
- Collaborate with H & S Advisors to coordinate and facilitate training sessions and workshops.
- Maintain records of training and certificates for colleagues with documented anniversary dates.
- Support the new starter induction process; Manage the end‑to‑end new starter onboarding process, including arranging inductions, coordinating PPE requirements, enrolling employees onto mandatory training platforms, creating personnel records, and liaising with managers, HR, and operational teams.
- Coordinate Display Screen Equipment (DSE) assessments, Health surveillance and arrange any equipment, workplace adjustments, or support identified through the assessment process.
- Maintain the Live jobs List and record H&S inspection data on each project.
- Support compliance monitoring efforts, conducting regular audits and assessments to identify areas for improvement and ensure adherence to best practices through KPI management.
- Assist in budget management for health and safety initiatives, ensuring resources are allocated efficiently.
- Support the provision of management information including the monthly H&S inspection report to provide senior management with data and insight on areas of concern.
- Work closely with Health & Safety Advisors, operational teams, and management to promote a positive safety culture, support compliance with company policies and legal requirements, and contribute to continuous improvement initiatives.
- Produce meeting minutes, track actions, and maintain accurate records of HSEQ meetings, ensuring actions are monitored through to completion.
- Build effective working relationships with HR, operational teams, managers, directors, training providers, contractors, and external stakeholders to support organisational compliance and continuous improvement objectives.
What skills and experience do I need to be successful in this role?
- A customer‑focused attitude and a willingness to help.
- Highly developed attention to detail.
- Excellent organisational skill with the ability to multitask, prioritise and meet deadlines.
- Proficiency in Microsoft Office Suite including Word, Excel and Outlook.
- Effective communication skills, both written and verbal.
- An understanding of health and safety including guidance and policy documents.
- Understand, uphold, and promote the aims of the Lancer Scott’s equality, diversity, and inclusion policies; health, safety and wellbeing of self and others; and organisational values.
We are an equal opportunities employer committed to creating a diverse and inclusive environment and welcome applications from all suitably qualified candidates.
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Health & Safety Administrator employer: Lancer Scott
Lancer Scott is an exceptional employer located in the vibrant city of Bristol, offering a dynamic work culture that prioritises employee growth and community impact. As a Senior Contract Support & Client Success professional, you will benefit from a supportive environment that encourages career advancement and provides opportunities for professional development, all while being part of a team dedicated to delivering outstanding client service.
StudySmarter Expert Advice🤫
We think this is how you could land Health & Safety Administrator
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Lancer Scott.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Lancer Scott.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Lancer Scott, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Health & Safety Administrator
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Lancer Scott.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Lancer Scott.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Lancer Scott. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Lancer Scott. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Lancer Scott
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Lancer Scott’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
