Health & Safety Administrator

Why work for us?

Established in 1998 Lancer Scott offers renowned high-quality construction projects and facilities management services, often competing and winning work from our much larger competitors.

We are based in the heart of Bristol and have enjoyed significant success, particularly in the last 4 years with turnover increasing from £56 million in 2020 to £125 million in 2025.

To ensure our business remains fully supported we are investing into our people strategy and infrastructure to give our employees the tools to perform to the best of their ability.

If you would like to join a rapidly expanding business that can offer up good opportunities for career development and professional personal growth.

What are we looking for?

Our Health & Safety Administrator provides support to the Health & Safety team ensuring we meet our regulatory and compliance requirements.

You will maintain and update all Health & Safety related records and track and obtain paperwork as required and support with the delivery of Heath & Safety tasks across the group.

What will my core responsibilities be?

• Provide comprehensive administrative support to the Health & Safety function, including correspondence management, meeting coordination, document control, database maintenance, and record keeping.
• Maintain Health & Safety dashboards, KPI reports, and performance data, including near misses, accidents, incidents, site inspections, FM audits, engineer inspections, training compliance, and corrective actions.
• Support the collection of data, including incident/accidents reports and compliance metrics, to support informed decision‑making and strategic planning.
• Collaborate with H & S Advisors to coordinate and facilitate training sessions and workshops.
• Maintain records of training and certificates for colleagues with documented anniversary dates.
• Support the new starter induction process; Manage the end‑to‑end new starter onboarding process, including arranging inductions, coordinating PPE requirements, enrolling employees onto mandatory training platforms, creating personnel records, and liaising with managers, HR, and operational teams.
• Coordinate Display Screen Equipment (DSE) assessments, Health surveillance and arrange any equipment, workplace adjustments, or support identified through the assessment process.
• Maintain the Live jobs List and record H&S inspection data on each project.
• Support compliance monitoring efforts, conducting regular audits and assessments to identify areas for improvement and ensure adherence to best practices through KPI management.
• Assist in budget management for health and safety initiatives, ensuring resources are allocated efficiently.
• Support the provision of management information including the monthly H&S inspection report to provide senior management with data and insight on areas of concern.
• Work closely with Health & Safety Advisors, operational teams, and management to promote a positive safety culture, support compliance with company policies and legal requirements, and contribute to continuous improvement initiatives.
• Produce meeting minutes, track actions, and maintain accurate records of HSEQ meetings, ensuring actions are monitored through to completion.
• Build effective working relationships with HR, operational teams, managers, directors, training providers, contractors, and external stakeholders to support organisational compliance and continuous improvement objectives.

What skills and experience do I need to be successful in this role?

• A customer‑focused attitude and a willingness to help.
• Highly developed attention to detail.
• Excellent organisational skill with the ability to multitask, prioritise and meet deadlines.
• Proficiency in Microsoft Office Suite including Word, Excel and Outlook.
• Effective communication skills, both written and verbal.
• An understanding of health and safety including guidance and policy documents.
• Understand, uphold, and promote the aims of the Lancer Scott’s equality, diversity, and inclusion policies; health, safety and wellbeing of self and others; and organisational values.

We are an equal opportunities employer committed to creating a diverse and inclusive environment and welcome applications from all suitably qualified candidates.

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