At a Glance
- Tasks: Support the Construction Team with admin tasks and keep everything running smoothly.
- Company: Join a dynamic construction company focused on teamwork and efficiency.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Perfect for those looking to grow in a fast-paced, collaborative setting.
- Why this job: Be the backbone of the team and make a real difference in daily operations.
- Qualifications: Previous admin experience and strong organisational skills are essential.
The predicted salary is between 25200 - 30800 £ per year.
The Office Administrator is responsible for ensuring the smooth day-to-day operation of the Construction Team by providing administrative support, organisation and coordination of activities.
The role involves managing office systems, coordinating communications, maintaining records, supporting staff, and assisting with various business functions to ensure efficient operations.
- Administration
- Provide general administrative support across the Construction Team.
- Prepare, format, and distribute correspondence, reports, and documents.
- Maintain accurate filing systems, both electronic and paper based.
- Manage incoming and outgoing post and deliveries.
- Schedule meetings, appointments, and travel arrangements.
- Office Management
- Maintain the signing-in book and ensure office facilities are maintained and operational.
- Monitor and order office supplies, stationery, and equipment and coordinate with Main office Reception.
- Support business continuity activity and office procedures e. g. Statutory boards
- Supply Chain Management | Health & Safety
- Liaise with suppliers, contractors, and service providers and maintain up to date supplier information.
- Coordinate office health and safety requirements.
- Maintain accurate data and records for various governing bodies.
- Maintain, organise, and scan archived Health & Safety files.
- Respond to general requests for information and ad hoc research tasks as required.
- Communication
- Assist with internal communications and company announcements.
- Maintain company databases and records accurately.
- Ensure compliance with GDPR and company data protection policies.
- HR Support | IT Support
- Assist with onboarding new employees; update and maintain Company Email Groups.
- Maintain the Asset Register with up to date information and data.
Essential
- Previous administration or office support experience.
- Excellent organisational and time-management skills, able to juggle multiple priorities.
- Strong written and verbal communication skills, able to liaise comfortably with a range of stakeholders.
- Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Teams.
- Good attention to detail and accuracy.
Desirable
- Experience using business systems such as Share Point, Excel, Adobe.
- Knowledge of GDPR and data protection requirements.
- Personal Attributes
- Professional and courteous manner and able to maintain confidentiality.
- Proactive and flexible approach and a willingness to help.
- Strong problem-solving skills.
- Team player with a positive attitude.
- Knowledge of the construction and Facilities sectors useful
Office Administrator in Bristol employer: Lancer Scott Holdings Ltd
Lancer Scott Holdings Ltd is an exceptional employer located in the vibrant city of Bristol, offering a dynamic work culture that prioritises employee well-being and development. As a Senior HR Advisor, you will benefit from a supportive environment that encourages personal and professional growth, alongside competitive remuneration and comprehensive benefits. Join a forward-thinking team in the construction and facilities sector, where your expertise will be valued and your contributions will make a meaningful impact.
