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For Companies At a Glance
- Tasks: Support high-profile projects in film, entertainment, and philanthropy with diverse administrative tasks.
- Company: Join Jaka Bizilj, a renowned international producer with a legacy in film and cultural projects since 1995.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration on impactful projects.
- Why this job: Be part of exciting global initiatives while working closely with influential figures in the industry.
- Qualifications: Bachelor's degree or equivalent, management experience, and a passion for film and culture required.
- Other info: Must thrive in a fast-paced setting and be ready to coordinate across time zones.
The predicted salary is between 36000 - 60000 £ per year.
The ideal candidate will provide top-level assistance related to projects concerning film production, live entertainment, philanthropy and international policy making.
Responsibilities
- Calendar and task management
- Aid executive in management
- Responding to emails and document requests
- Draft slides, meeting notes and documents
- Managing tasks
Qualifications
- Bachelor's degree or equivalent experience
- High intelligence, quick reaction and execution of any given task
- Past management experience
- Intrinsic motivation in film, culture, democracy and justice
- Past experience in creating business plans
- Past experience in team supervision
- Perfect written and spoken English
- Social media skills, analytics and online reporting
- Proficient in Microsoft Office suite and tools such as Monday.com
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organised, detail-oriented, ability to multi-task with great follow-up skills
You will coordinate with further assistants to manage tasks and events also on evenings and weekends. You must be able to work in a fast-paced environment. A deep understanding of international politics and media is required as well as contemporary cinema. You should be well-organised and comfortable scheduling meetings and responding to emails on the executive's behalf, and working in different time zones. Lastly, you should be able to manage reporting of teams to the Executive.
Contact Detail:
Lancelot Productions Lda Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Familiarise yourself with the film production and live entertainment industry. Understanding current trends, key players, and recent projects can help you engage in meaningful conversations during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar or task list that demonstrates how you would manage multiple priorities for an executive. This practical example can impress during discussions.
✨Tip Number 3
Network with professionals in the film and entertainment sectors. Attend industry events or join relevant online forums to connect with people who might provide insights or referrals for the role.
✨Tip Number 4
Brush up on your knowledge of international politics and media. Being well-versed in these areas will not only help you understand the executive's needs but also demonstrate your intrinsic motivation for the role.
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in film production, live entertainment, and philanthropy. Emphasise your management experience and any specific projects that align with the responsibilities outlined in the job description.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your intrinsic motivation for film, culture, democracy, and justice. Mention your understanding of international politics and media, and how your skills can contribute to the role.
Showcase Your Skills: In your application, clearly demonstrate your proficiency in Microsoft Office and tools like Monday.com. Highlight your social media skills and any experience with analytics and online reporting, as these are crucial for the role.
Highlight Multitasking Abilities: Provide examples of how you've successfully managed multiple priorities and administrative tasks in fast-paced environments. This will show your ability to thrive under pressure and coordinate effectively with other assistants.
How to prepare for a job interview at Lancelot Productions Lda
✨Showcase Your Organisational Skills
As an Executive Personal Assistant, being well-organised is crucial. Prepare examples of how you've successfully managed calendars, tasks, and logistics in previous roles. Highlight your ability to multi-task and follow up on various projects.
✨Demonstrate Your Understanding of the Industry
Familiarise yourself with the film production and live entertainment sectors, as well as international politics. Be ready to discuss current trends and how they relate to the role. This will show your intrinsic motivation and knowledge about the fields relevant to the position.
✨Prepare for Scenario-Based Questions
Expect questions that assess your quick reaction and execution skills. Think of scenarios where you had to manage multiple priorities or respond to unexpected challenges. Practising these responses will help you convey your problem-solving abilities effectively.
✨Highlight Your Communication Skills
Perfect written and spoken English is a must. Be prepared to discuss your experience in drafting documents, emails, and meeting notes. You might also want to showcase your social media skills and how you've used analytics in past roles to support executives.
