Administrative Bailiff

Summary

The Administrative Bailiff will operate under the guidance of the Judge/Magistrate and will be essential in facilitating the efficient functioning of courtroom proceedings and will assist the Judge/Magistrate in their administrative duties, and scheduling of meetings and court hearings.

This role demands an individual who is initiative-driven, highly skilled in administrative duties, and is able to multi-task efficiently and processes advanced technical capabilities—all while displaying outstanding customer service while thriving in a dynamic atmosphere.

Essential Functions, Duties And Responsibilities

• Courtroom Operations

• Serves as bailiff during court sessions, ensuring order and decorum in the courtroom and timeliness of proceedings.
• Manages all facets of courtroom operations, making certain all parties are present for in-person or virtual hearings, testing and utilizing audio/visual equipment, preparing physical case files; and ensuring all necessary documentation is prepared accurately and is easily available.

• Administrative Duties

• Performs a variety of administrative tasks, such as scheduling hearings with advance technologies and with multiple means, maintaining calendars, and preparing and reviewing documents to support the court’s operations; mostly comprised of specialized dockets and juvenile matters.
• Prepares and maintains accurate records, including entries, tracking, compliance, and other legal documents, ensuring compliance with legal standards and confidentiality requirements.
• Completes purchase and reimbursement requests, make travel arrangements, and plan for outings.
• Assists in maintaining data for court programing when required.
• Retrieves physical records from storage facility and return of same.
• Performs any other special duties as required.

• Customer Service

• Provides exceptional service to court visitors, including attorneys, witnesses, and the public, by answering inquiries, providing information about court procedures, and directing individuals to appropriate resources.
• Fosters a welcoming and respectful environment for all individuals entering the court, particularly youth and families involved in juvenile cases.

• Collaboration and Communication

• Works closely with court personnel, including judges, magistrates, attorneys, and social workers, to facilitate effective communication and coordination of services related to juvenile/probate cases.
• Participates in team meetings and contribute to discussions on improving court processes and services.

• Technology Utilization

• Utilizes court management software and other technology tools to streamline processes, manage case information, and enhance overall efficiency.
• Stays updated on technological advancements that can improve courtroom operations and administrative functions.

• Continuous Improvement

• Stays informed about changes in juvenile law and court procedures and actively participate in training and professional development opportunities to enhance skills and knowledge.
• Identifies areas for improvement in courtroom operations and suggest solutions to enhance efficiency and service delivery.
• Supervisory Responsibility
• None

Qualifications

• Bachelor’s Degree or Paralegal certification preferred.
• Strong Administrative writing skills, reporting skills, scheduling, organization, time management, presentation skills, equipment maintenance, travel logistics, verbal communication, good memory power.
• Works well as a member of a team, possess a high patience level, capable of working extra hours when needed.
• Proficiency with the following: Zoom, Microsoft Office Suite, Adobe, and Case Management database.
• Knowledge, Skills, And Abilities
• Possesses, acquires, and maintains the technical/professional expertise required to do the job effectively and to create solutions.

Technical/professional expertise is demonstrated through problem-solving, applying professional judgment, and competent performance.

• Decision-Making/Problem-Solving
• Sound judgement in decision-making and exceptional boundaries related to confidential information
• Ability to anticipate and use intuition, judgment, organizational knowledge, motivational techniques, and personal leadership to meet Court needs
• Cultural Competence
• Values an inclusive organization where the differences of all people are respected, valued, and utilized towards achieving common goals.

Respects and relates well to people from varied backgrounds and understands diverse worldviews.

Sensitive to group differences.

Sees diversity as an opportunity, respectfully challenges bias and intolerance.

Supports equal and fair treatment.

• Dependability and Reliability
• Personally responsible.

Completes work in a timely, consistent manner and is committed to being available during business hours to further organizational goals.

Demonstrates regular and punctual attendance and arrives prepared for work.

Committed to doing the best job possible and diligently follows through on commitments.

Consistently meets deadlines.

Work Environment

• Team player – respectful interaction with all other county personnel; follows employee manual and dress codes.
• Language Skills
• Excellent written, oral, and interpersonal communication skills.
• Ability to read, analyze, and interpret official reports, technical procedures, or governmental regulations.
• Ability to write reports and correspondence.
• Ability to effectively present information and respond to questions from other departmental staff, clients, professional peers in the community, and the public.
• Reasoning Ability
• Ability to define problems, collect information, establish facts, and draw valid conclusions regarding youth safety and development.
• Physical Demands
• Ability to lift up to 50 lbs.
• Math Skills
• Ability to apply concepts of basic addition and subtraction
• Certificates, Licenses, Registration
• N/A

Job description and schedule are subject to change at the discretion of the Court.

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