At a Glance
- Tasks: Support junior doctor rotations, manage admin tasks, and maintain schedules.
- Company: Join Lancashire Teaching Hospitals, a key player in the NHS.
- Benefits: Enjoy agile working options and a supportive team environment.
- Other info: Office-based role with flexible working; training provided for new starters.
- Why this job: Gain valuable experience in the medical workforce and make a real impact.
- Qualifications: Experience in admin roles, strong IT skills, and knowledge of NHS processes required.
The predicted salary is between 28800 - 43200 £ per year.
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Medical Workforce Administrator, Preston
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Client:
Lancashire Teaching Hospitals
Location:
Preston, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
981119b0fcd1
Job Views:
7
Posted:
01.08.2025
Expiry Date:
15.09.2025
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Job Description:
Job overview
Working within the medical workforce team, this post will provide administrative support for junior doctor rotation and recruitment, on-boarding resident doctors at rotations throughout the year, admin support to manage the exception reporting process, and on-going maintenance of the trust schedule library.
In addition to supporting rotation this post will also provide administrative support to the wider medical workforce team, this include admin related to the medical intern programme, completing pre-employment checks with doctors, completing to who it may concern letters and various other admin tasks as directed by the medical workforce team leader.
This is a varied and interesting role which will give the successful candidate an opportunity to develop their knowledge of the medical workforce within the NHS. We are looking for an individual who can work independently and can organise their time to ensure deadlines are met. We are looking for someone who will challenge how we work to ensure we constantly strive to do the best job possible.
You will require excellent administrative and IT skills with experience of using multiple systems.
Main duties of the job
Main duties include the following (this list is not exhaustive and varies throughout the year):
- Provide admin support to facilitate resident Dr rotations,
- Undertake pre-employment checks with all new FY1/FY2 doctors (using the TRAC system),
- Maintain and develop work schedule library and ensure all junior doctors have received their generic work schedule 8 weeks prior to rotation.
- Input new rotas into E-Rota system to check for compliance with safe working rules and pay.
- Process travel claims from lead employer doctors
- Providing admin support to exception reporting process, including setting up new doctor’s accounts on E-rota, acknowledgement of new exception reports, liaison with rota coordinator and directorate contacts to verify reports and confirm outcomes (including notification of any TOIL or monies due to relevant payroll).
- Be the first point of contact for all queries relating to the junior doctor contract, rotation and exception reporting
- Arrange and provide admin support for the junior doctor forums including arranging and minuting the meeting,
- Provide general admin support to medical workforce officers, including completing checks with new doctors
- Completion of admin related to on-going medical intern program which includes issuing work schedules and providing admin support for training sessions and forums.
Working for our organisation
The Medical workforce function sits within the Workforce and Education Directorate. We work closely with colleagues across the wider HR team including payroll, general recruitment, medical bank, employee services and human resources.
Our offices are based at Preston Business Centre, we expect all the team to participate in the on-site office rota (9-5 pm). Outside of your allocated office day we do support agile working however you would be required to come into the office at least once a week and attend the office when required (particularly in the lead up to rotation and for team meetings). All new starters will be required to spend more time in the office for the first 2-3 months in the post to facilitate training.
Detailed job description and main responsibilities
Please refer to the attached Job description, Person specification for further details on the main duties of the job.
Person specification
Knowledge and Experience
- Substantial experience working in an administrative environment
- Experience of working to tight targets/deadlines
- Experience of arranging and taking minutes at meetings.
- Experience of rota management and working knowledge of junior doctor 2016 contract/ JDC safe working rules
- Worked within a medical Staffing environment within in the NHS
- Experience of using NHS jobs and TRAC recruitment system
- Experience of recruitment administration and completion of pre- employment checks
- Experience of working with medical staff within the NHS
Qualifications and Education
- Good general education including maths and english
Medical Workforce Administrator in Preston employer: Lancashire Teaching Hospitals
Lancashire Teaching Hospitals is an exceptional employer, offering a supportive work culture that prioritises professional development and employee well-being. Located in Preston, the role of Medical Workforce Administrator provides a unique opportunity to engage with the NHS's medical workforce, ensuring meaningful contributions to junior doctor rotations and recruitment processes. With a commitment to agile working and a collaborative environment, employees can thrive while making a significant impact on healthcare delivery.
Contact Details:
Lancashire Teaching Hospitals Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Medical Workforce Administrator in Preston
✨Tip Number 1
Familiarise yourself with the NHS junior doctor contract and safe working rules. Understanding these will not only help you in the role but also demonstrate your commitment and knowledge during any discussions with the hiring team.
✨Tip Number 2
Network with current or former medical workforce administrators within the NHS. They can provide valuable insights into the role and may even offer tips on how to stand out in your application process.
✨Tip Number 3
Gain experience with relevant administrative systems like TRAC and E-Rota. If you haven't used them before, consider taking online tutorials or courses to boost your confidence and skills in these areas.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've successfully managed tight deadlines or organised meetings. Being able to share specific examples will showcase your organisational skills effectively.
We think you need these skills to ace Medical Workforce Administrator in Preston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant administrative experience, particularly in a medical or NHS environment. Emphasise skills like rota management, pre-employment checks, and any familiarity with systems like TRAC or E-Rota.
Craft a Strong Cover Letter:In your cover letter, express your enthusiasm for the role and the NHS. Mention specific duties from the job description that excite you, such as supporting junior doctor rotations or managing exception reporting processes.
Showcase Your Skills:Clearly outline your IT skills and experience with multiple systems in both your CV and cover letter. Provide examples of how you've successfully managed deadlines and organised tasks in previous roles.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Lancashire Teaching Hospitals
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Medical Workforce Administrator. Familiarise yourself with the junior doctor rotation process, exception reporting, and the systems mentioned in the job description, such as TRAC and E-Rota.
✨Showcase Your Administrative Skills
Prepare examples from your past experience that demonstrate your strong administrative abilities. Highlight your proficiency in managing schedules, handling pre-employment checks, and your experience with minute-taking during meetings.
✨Demonstrate Your Team Spirit
This role requires collaboration with various teams within the NHS. Be ready to discuss how you've successfully worked in a team environment before, and how you can contribute positively to the medical workforce team.
✨Prepare Questions for the Interviewers
Think of insightful questions to ask about the team dynamics, the challenges they face, and how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
