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- Tasks: Support Directors by managing busy schedules and coordinating logistics.
- Company: Award-winning consultancy known for bespoke design and management services.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity to work closely with senior leaders and develop your career.
- Why this job: Join a passionate team and make a real impact in a fast-paced setting.
- Qualifications: Strong organisational skills and experience in diary management required.
About the Company
Lanarca is an established and award-winning consultancy company offering bespoke design and management consulting services to a small portfolio of longstanding private sector clients. Our success has been based on building long-term partnerships with our clients, and we work hard to understand them to ensure that our services dovetail with their needs – often working as an extension to their internal teams. This has resulted in us securing long term commissions, many of which are of regional and national significance in our field. Our practice offers a full range of landscape architectural, ecological and strategic management services across the UK and Ireland. We lead design teams and contribute landscape and environmental services inputs to teams led by others, working on large scale projects. Known for delivering expert service and attention to detail, we respond on every project with bespoke support. Our clients benefit from Director-led services, with hands-on Director involvement at every stage in all our projects, assuring design excellence and the highest quality outputs, delivered within budget and on time.
About the Role
As we continue to grow, we need to increase our back-office support capability and have created this new role to help with the growing workload placed on our Directors and key clients. The Executive Assistant will play a vital role in organising and supporting Director activities and managing their busy schedules. Working from our offices in Winthorpe and reporting to the Office and Operations Manager, you will work closely with both the internal team and key clients, with overall responsibility for the management of a number of busy diaries to enable the smooth running of the key individuals for all day-to-day activities. This involves updating diaries immediately as meetings are arranged, changed, or cancelled, ensuring that all details are accurate and up to date and keeping all interested parties advised of any changes as soon as possible. In addition, the role provides executive support for a range of logistics, travel planning, personal and commercial administrative duties and organisational support. You will also support the Office and Operations Manager to enable the smooth day to day running of the business. This will involve working closely with other members of the administrative team, assisting on a range of projects such preparing comprehensive meeting briefings, researching initiatives and event planning.
About You
You will be passionate about being well organised and will pride yourself on your attention to detail. This is a hands-on role and requires a proactive approach at all times. The pace and variety of work will suit someone who enjoys working in a fast-paced environment. Delivering a consistently high quality of service will be a personal value for you and one you can demonstrate having delivered in prior roles. You’ll also need to demonstrate that you can communicate well to a varying audience and using different platforms. The ability to remain calm while things are changing around you is important and you’ll be skilled in managing competing demands with challenging deadlines. You’ll enjoy working autonomously, you’ll think and plan ahead and you’ll take responsibility for your actions as well as working as an important part of a flexible, mutually supportive team.
Essential Criteria – Skills and Experience:
- Efficient and effective diary management, meetings coordination and preparation.
- Ability to research and prepare / present briefings, reports and background papers.
- Confident undertaking executive support across a range of commercial, public service and lifestyle work areas.
- Experience of international travel planning, UK logistics and associated administration (e.g. international visa applications).
- Strong organisational skills and ability to prioritise work effectively.
- Technologically competent – highly skilled in all aspects of the Microsoft Office suite, and a willingness to learn other technical packages as may be needed within the role.
- Experience of office management, office systems, procurement and all aspects of office administration.
- Professional and confidential at all times – maintaining the highest degree of discretion and confidentiality will be required in the role.
- An effective communicator – able to communicate messages clearly to a range of audiences at all levels, both verbally and in writing.
- An effective and reliable team player.
- Happy working in a permanently office-based role.
- Comfortable working with senior leaders and influencers, including on a 1-2-1 basis for briefings and diary management reviews.
- Takes responsibility and ownership for your actions, whilst thinking ahead and anticipating needs.
- Adaptable and flexible able to respond proactively to the changing needs of a busy team with a diverse workload.
Executive Assistant employer: Lanarca
Contact Detail:
Lanarca Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey messages clearly. Try mock interviews with friends or family to get comfortable with articulating your thoughts under pressure.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, it shows you're serious about joining our team at Lanarca and ready to contribute to our success.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, logistics, and any relevant administrative skills that align with what we’re looking for at Lanarca.
Craft a Compelling Cover Letter: Your cover letter should tell us why you’re passionate about this role and how your skills make you the perfect fit. Don’t forget to mention your attention to detail and ability to manage competing demands!
Showcase Your Communication Skills: Since communication is key in this role, ensure your application reflects your ability to convey messages clearly. Use concise language and structure your application well to demonstrate your organisational skills.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Lanarca
✨Master the Diary Management
Since diary management is a key part of the Executive Assistant role, be prepared to discuss your experience with scheduling and prioritising tasks. Bring examples of how you've effectively managed competing demands in previous roles, and consider demonstrating your organisational skills through a mock diary management scenario.
✨Showcase Your Communication Skills
Effective communication is crucial for this position. Be ready to share instances where you’ve successfully communicated with diverse audiences. You might even want to prepare a brief presentation or report to showcase your ability to convey information clearly and concisely.
✨Demonstrate Proactivity
The role requires a proactive approach, so think of examples where you anticipated needs before they arose. Discuss how you’ve taken initiative in past roles to improve processes or support your team, showing that you can think ahead and act independently.
✨Highlight Your Tech Savviness
Being technologically competent is essential. Familiarise yourself with the Microsoft Office suite and any other tools mentioned in the job description. If possible, bring along a portfolio or examples of documents you've created using these tools to demonstrate your proficiency.