At a Glance
- Tasks: Manage fleet compliance, vehicle maintenance, and administration while ensuring top-notch service delivery.
- Company: Join Lampton Group, a forward-thinking organisation committed to diversity and inclusion.
- Benefits: Enjoy 23 days holiday, gym membership, discounts, and enhanced parental leave.
- Other info: Dynamic role with opportunities for continuous improvement and career growth.
- Why this job: Make a real impact in fleet management and contribute to operational excellence.
- Qualifications: Two years' experience in fleet management or related fields required.
The role holder will be part of the LCS Fleet Team responsible for Fleet Compliance and Administration within the Lampton Business units and its subsidiaries, working in partnership with the Hounslow Council’s. The Fleet Coordinator will ensure Group policies and statute regulations relating to these areas are applied and consistently maintained. This will include regular site visits and Joint meetings with our maintenance providers. Areas of non-compliance are to be reported to the responsible line manager/Senior Management.
In return Lampton Group will offer you:
- 23 days holiday allowance, plus bank holidays
- Annual pay reviews and incremental pay increases
- Free gym membership
- Lampton Rewards - discounts and offers from top brands and services
- EE rewards - 20% off phone, sim and mobile broadband
- Enhanced Maternity and Paternity leave
- Pension Scheme
- Staff wellbeing services, including access to online GP, occupational health and EAP
- Flu Jabs
- Eye care vouchers and support towards glasses
- Cycle to work scheme
- Electric Car salary sacrifice scheme
Key Responsibilities:
- Fleet Compliance: Ensure all vehicle maintenance records are maintained and readily available for audit purposes. Monitor and maintain compliance with Operator Licence requirements. Assist with vehicle compliance audits and inspections. Maintain accurate records of PMI inspections, MOTs, LOLER examinations and servicing schedules. Monitor driver licence checks and CPC qualification requirements. Support the management of tachograph compliance and infringement reporting.
- Vehicle Maintenance: Coordinate vehicle servicing, inspections and repairs with maintenance providers. Monitor vehicle downtime and availability. Ensure defects are reported, investigated and repaired within agreed timescales. Monitor vehicle off road (VOR) reports and escalate concerns where necessary. Support warranty claims and repair authorisations.
- Fleet Administration: Maintain accurate fleet records and databases. Process purchase orders, invoices and repair authorisations. Produce fleet performance reports and management information. Maintain vehicle registration, taxation and insurance records. Support procurement and vehicle replacement programmes.
- Supplier Management: Liaise with maintenance providers, leasing companies and external contractors. Attend supplier performance meetings. Monitor supplier service delivery against agreed KPIs. Escalate service failures and support corrective action plans.
- Operational Support: Conduct regular site visits across Lampton locations. Support vehicle investigations and incident reviews. Assist with accident management and insurance claims. Provide advice and guidance to managers and drivers regarding fleet policies and procedures.
- Continuous Improvement: Identify opportunities to improve fleet performance and efficiency. Support implementation of fleet management systems and technology. Contribute to policy development and compliance initiatives. Promote best practice across all fleet operations.
Person Specification:
- Essential Experience: Minimum two years' experience working within fleet management, transport operations, vehicle maintenance or a similar environment. Experience maintaining accurate records and databases. Experience dealing with vehicle maintenance providers and external suppliers. Experience producing reports and analysing fleet data. Experience working within compliance-driven environments.
- Essential Knowledge: Vehicle maintenance processes and fleet administration. Operator Licence requirements. DVSA regulations and roadworthiness requirements. Driver licence checking procedures. Health and Safety legislation relating to vehicle operations. Fleet management systems and telematics.
- Essential Skills: Excellent organisational and administrative skills. Strong attention to detail. Ability to prioritise workload and meet deadlines. Effective written and verbal communication skills. Strong problem-solving and decision-making abilities. Ability to work independently and as part of a team. Strong customer service and stakeholder management skills. Strong knowledge base on Microsoft Office/Excel.
- Personal Attributes: Professional and approachable manner. Reliable and dependable. Highly organised and self-motivated. Strong sense of ownership and accountability. Flexible and adaptable to changing business needs. Commitment to continuous improvement. Commitment to promoting safety and compliance. Hold a full UK driving licence.
Due to the needs of the business and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.
Diversity, equity and inclusion are at the heart of what we value as an organisation. Lampton Group is an equal opportunities employer and all qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, age, disability or any other status protected by law. Our recruitment team are happy to support with any reasonable adjustments that are needed within the recruitment process.
Fleet Co-Ordinator in Feltham employer: Lampton Leisure
Lampton Leisure is an excellent employer that prioritises employee well-being and professional growth. With a supportive work culture, competitive benefits such as 23 days of holiday and free gym membership, and opportunities for skill development in the vibrant community of Feltham, we ensure our team members feel valued and motivated to deliver exceptional service in social housing maintenance.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Co-Ordinator in Feltham
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Lampton Leisure and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Lampton Leisure!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Lampton Leisure keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Fleet Co-Ordinator in Feltham
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Lampton Leisure:This is your chance to really connect with the team at Lampton Leisure. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Lampton Leisure
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Lampton Leisure.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Lampton Leisure that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Lampton Leisure. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
