At a Glance
- Tasks: Support the Business Administration Manager with various administrative tasks and ensure smooth office operations.
- Company: Join a dynamic team dedicated to providing exceptional care and support.
- Benefits: Enjoy free meals, enhanced leave, and a Cycle to Work scheme.
- Other info: Flexible hours and opportunities for personal growth in a caring community.
- Why this job: Be part of a supportive environment where your contributions truly matter.
- Qualifications: 1 year of office administration experience and strong IT skills required.
The predicted salary is between 13.2 - 13.2 £ per hour.
Are you an organised, friendly and proactive individual looking to join a dynamic and supportive team? We are seeking a part-time Administration Assistant who will provide high-quality administrative support to the Business Administration Manager. If you're self-motivated, flexible, and able to handle multiple projects with ease, we want to hear from you! Join us and be part of something truly special.
We offer some excellent rewards and benefits including:
- 1 free meal per shift.
- Uniform provided.
- Enhanced Bank Holiday pay.
- Increased Annual Leave entitlement - team members who work with us for 3 years or more, get extra annual leave.
- Cycle to Work scheme – save money on commuting costs and improve your health.
- Milestone Birthdays - get EXTRA time off to celebrate that special birthday.
- Company sick pay which is over and above the statutory entitlement (subject to length of service).
- Refer a Friend Scheme for successful referrals - for all permanent roles within Oakland Care (T&Cs apply).
- Recognition and staff appreciation initiatives.
- Health Cash Plan (subject to T&Cs).
- Death in Service Benefit (subject to T&Cs).
- Long service awards.
- And much more.
Location: Lambwood Heights, 244 Lambourne Road, Chigwell IG7 6HX
Hours: 24 hours per week
Pay: £13.20 per hour
Contract: Part-time
Shift: Days
This varied and rewarding role sits at the heart of our business operations. Working closely with the Business Administration Manager supporting all administration processes, with occasional Reception cover, being the first point of contact for visitors and relatives.
What you will be doing:
- Support the Business Administrator with recruitment processes.
- Create and maintain resident and employee files.
- Responsible for the thorough screening of all staff within the home in line with safer recruitment processes.
- Support employee and resident lifecycle administration.
- Provide efficient and effective office management service.
- Support financial and regulatory compliance with the service.
- Complete regular reconciliations of accounts including personal allowances, invoices and petty cash.
- Support payroll administration ensuring payroll cut off dates are met.
- Welcome visitors ensuring they receive a professional and friendly experience and support with visitor sign-in.
- Managing incoming calls, emails and general enquiries.
- Develop good relationships with residents, staff, relatives and visitors.
- Responsible for maintaining the Bistro area, keeping it clean and tidy.
What you need:
- At least 1 year of previous experience in office administration.
- Excellent IT skills including the use of Microsoft Word, Excel and Outlook.
- Organised with the ability to manage and co-ordinate multiple projects.
- Self-motivated and flexible.
- Good time management and ability to work to a deadline.
- Flexible to meet the needs of the service.
If you’re ready to start your journey and make a difference, then don’t delay and apply today!
Assistant Administrator in Chigwell employer: Lambwood Heights
At Oakland Care, we pride ourselves on being an excellent employer, offering a supportive and dynamic work environment where every team member is valued. With benefits such as enhanced annual leave, a Health Cash Plan, and recognition initiatives, we ensure our staff feel appreciated and motivated. Located in Chigwell, our part-time Administration Assistant role provides a unique opportunity to contribute to a caring community while enjoying a flexible work schedule and opportunities for personal growth.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Administrator in Chigwell
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Assistant Administrator role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Make sure you can articulate how your skills align with their mission of providing exceptional homes. This will show you're genuinely interested and ready to be part of their family.
✨Tip Number 3
Practice common interview questions and answers with a friend or in front of the mirror. Being confident and clear about your experience in office administration will help you stand out as a self-motivated candidate.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're keen on joining our dynamic team right from the start!
We think you need these skills to ace Assistant Administrator in Chigwell
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your organisational skills. We want to see how you manage multiple tasks and keep everything running smoothly. Share examples from your past experiences that showcase your ability to juggle various projects.
Be Friendly and Approachable:Since this role involves interacting with visitors and staff, let your friendly personality shine through in your application. Use a warm tone and maybe share a story that reflects your proactive approach to customer service.
Tailor Your Application:Make sure to tailor your CV and cover letter to the job description. We’re looking for specific skills like IT proficiency and experience in office administration, so don’t forget to mention those clearly!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Lambwood Heights
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Assistant Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, like supporting recruitment processes and managing incoming calls. This will help you answer questions confidently and show that you're genuinely interested.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experience where you've successfully managed multiple projects or tasks. Be ready to discuss how you prioritised your workload and maintained efficiency, as this will demonstrate your suitability for the position.
✨Be Friendly and Approachable
As the first point of contact for visitors, it's crucial to convey a friendly and welcoming attitude during your interview. Practice your smile and positive body language, and think about how you can express your enthusiasm for working in a supportive team environment.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and what a typical day looks like for an Assistant Administrator. This shows your interest in the role and helps you determine if it's the right fit for you.
