Property Administrator (Property Management)

This role provides comprehensive administrative and operational support to the surveying department, delivering day-to-day property management services across a diverse portfolio of commercial and mixed-use properties for our varied client base.

Key Responsibilities

• Service Charge Management
• Code service charge invoices, coordinating with the accounts team to arrange timely payments.
• Liaise with the accounts team, surveyors and facilities managers on day-to-day service charge matters.
• Monitor service charge expenditure by completing quarterly variance reports, holding meetings with the surveyors and facilities managers to close out actions.
• Work alongside the surveyors to prepare and issue the annual service charge budgets and year-end reconciliations.
• Property Administration
• Extract and interpret relevant information from legal documentation and update database records via input forms accordingly.
• Liaise with tenants and suppliers to help with the day-to-day running of the property.
• Maintain accurate and up-to-date tenancy schedules.
• Assist with tenant inspections where required.
• Prepare client reports.
• Complete the onboarding of new properties and process closures for sold properties.
• Process RPI-linked rent reviews.
• Data Management
• Create, amend and review spreadsheets, utilising Excel formulae to analyse and present data effectively.
• Ensure accuracy and attention to detail across all documentation and records.
• Proficiency in Microsoft Word and Excel.
• Strong numerical skills with the ability to work confidently with figures.
• Competence in creating, amending and reviewing spreadsheets using Excel formulae.

Skills and Experience

• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Professional and proactive approach to work.
• Strong time management skills with the ability to prioritise effectively.
• Ability to work under pressure and meet tight deadlines consistently.
• Experience in property management (though not essential - full training will be provided).
• An interest in developing a career in property and surveying.

Diversity, Equality and Privacy

We understand the value that a diverse and inclusive working environment brings to Lambert Smith Hampton. We celebrate the different perspectives and insights that people can bring through their cultures and backgrounds. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other protected characteristic.

We want to ensure that your application can be considered for all relevant roles across the Lambert Smith Hampton group of companies, including subsidiary and affiliate companies. We believe that this will ensure that talented people interested in developing their career with us will be considered for the widest range of opportunities that we can provide and will also receive the best candidate experience.

By submitting your application, you acknowledge that your personal data may be shared with other Lambert Smith Hampton Group subsidiary and affiliate companies in support of this objective. All data will be handled in accordance with applicable data protection legislation and our Privacy Policy.