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For Companies At a Glance
- Tasks: Support property management by handling service charges, tenant relations, and data management.
- Company: Join a diverse and inclusive team at Lambert Smith Hampton.
- Benefits: Gain valuable experience with full training provided and opportunities for career growth.
- Why this job: Kickstart your career in property management while making a real impact.
- Qualifications: Strong communication skills and attention to detail; experience in property management is a plus.
- Other info: Dynamic work environment with a commitment to diversity and equal opportunity.
The predicted salary is between 28800 - 43200 £ per year.
This role provides comprehensive administrative and operational support to the surveying department, delivering day-to-day property management services across a diverse portfolio of commercial and mixed-use properties for our varied client base.
Key Responsibilities
- Service Charge Management
- Code service charge invoices, coordinating with the accounts team to arrange timely payments.
- Liaise with the accounts team, surveyors and facilities managers on day-to-day service charge matters.
- Monitor service charge expenditure by completing quarterly variance reports, holding meetings with the surveyors and facilities managers to close out actions.
- Work alongside the surveyors to prepare and issue the annual service charge budgets and year-end reconciliations.
- Extract and interpret relevant information from legal documentation and update database records via input forms accordingly.
- Liaise with tenants and suppliers to help with the day-to-day running of the property.
- Maintain accurate and up-to-date tenancy schedules.
- Assist with tenant inspections where required.
- Prepare client reports.
- Complete the onboarding of new properties and process closures for sold properties.
- Process RPI-linked rent reviews.
- Create, amend and review spreadsheets, utilising Excel formulae to analyse and present data effectively.
- Ensure accuracy and attention to detail across all documentation and records.
- Proficiency in Microsoft Word and Excel.
- Strong numerical skills with the ability to work confidently with figures.
- Competence in creating, amending and reviewing spreadsheets using Excel formulae.
Skills and Experience
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Professional and proactive approach to work.
- Strong time management skills with the ability to prioritise effectively.
- Ability to work under pressure and meet tight deadlines consistently.
- Experience in property management (though not essential - full training will be provided).
- An interest in developing a career in property and surveying.
Diversity, Equality and Privacy
We understand the value that a diverse and inclusive working environment brings to Lambert Smith Hampton. We celebrate the different perspectives and insights that people can bring through their cultures and backgrounds. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other protected characteristic.
We want to ensure that your application can be considered for all relevant roles across the Lambert Smith Hampton group of companies, including subsidiary and affiliate companies. We believe that this will ensure that talented people interested in developing their career with us will be considered for the widest range of opportunities that we can provide and will also receive the best candidate experience.
By submitting your application, you acknowledge that your personal data may be shared with other Lambert Smith Hampton Group subsidiary and affiliate companies in support of this objective. All data will be handled in accordance with applicable data protection legislation and our Privacy Policy.
Property Administrator (Property Management) employer: Lambert Smith Hampton
Contact Detail:
Lambert Smith Hampton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Administrator (Property Management)
✨Tip Number 1
Network like a pro! Reach out to people in the property management field, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and understanding their portfolio. Be ready to discuss how your skills can help them manage their properties effectively. Show them you’re not just another candidate!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm and professionalism, which are key in property management.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Let’s get you that Property Administrator role!
We think you need these skills to ace Property Administrator (Property Management)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Property Administrator role. Highlight any relevant experience in property management or administrative tasks, and don’t forget to showcase your strong numerical skills and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about property management and how your skills align with our needs. Keep it professional but let your personality come through!
Showcase Your Tech Skills: Since we rely heavily on Excel and Word, make sure to mention your proficiency with these tools. If you’ve used any specific formulae or data analysis techniques, give us the lowdown on that!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for all relevant roles within our group. Plus, it’s super easy!
How to prepare for a job interview at Lambert Smith Hampton
✨Know Your Numbers
As a Property Administrator, you'll be dealing with service charge management and budgets. Brush up on your numerical skills and be ready to discuss how you would handle financial data. Maybe even prepare a few examples of how you've successfully managed budgets or analysed data in the past.
✨Familiarise Yourself with Property Management
Even if you don't have extensive experience, showing a genuine interest in property management can set you apart. Research common practices, terminology, and challenges in the industry. This will help you engage in meaningful conversations during the interview.
✨Excel Skills are Key
Since the role requires proficiency in Excel, make sure you're comfortable with creating and reviewing spreadsheets. Consider practising some common formulae and data analysis techniques beforehand, so you can confidently discuss your skills and even share how you've used them in previous roles.
✨Communicate Clearly
Excellent written and verbal communication skills are crucial for this position. During the interview, practice articulating your thoughts clearly and concisely. You might also want to prepare a couple of scenarios where effective communication made a difference in your work.
