Bid Design Coordinator - Bid Management - London

Location: Birmingham or London based with hybrid working

Role Purpose:

The Bid Team is a high performing specialist team focused on supporting new business opportunities across our 30 regional offices. The team works nationally, managing high value opportunities across multiple service lines and regions.

The Bid Coordinator, reporting to the Head of Bids, will focus on the sales function – identifying business opportunities, engaging with key stakeholders, and facilitating go/no-go decisions. The role also involves maintaining the internal sales database and supporting the Bids Team in preparing sales documents using InDesign and other creative tools.

Key Responsibilities:

Objective:

Provide bid and sales coordination and management support, including creating compelling sales documents and presentations, developing sales collateral, client pitches, reviewing/editing content, and implementing technology-enabled solutions.

1. Assist with managing e-procurement portals: retrieving bid documentation, uploading completed bids, and maintaining supplier accounts and framework management teams.
2. Support the production of bid documents and pitches, including end-to-end artwork using InDesign.
3. Maintain and update the sales collateral library (CVs, case studies, FAQ responses) via internal bid software, Huddle.
4. Conduct research as needed.
5. Coordinate the production of sales or bid documents, ensuring compliance with strict deadlines and tender instructions.
6. Support Bid Managers within the national team in completing and delivering all bid-related tasks.

Essential Skills & Experience:

• Proficiency in Adobe Creative Suite, especially InDesign.
• Strong portfolio demonstrating artworking skills.
• Excellent organizational and communication skills.
• Understanding of brand and corporate guidelines.
• Professional experience in a design-related role.
• Ability to work under pressure and meet deadlines.
• Highly organized with multitasking ability.
• Team player, flexible, and supportive of colleagues.

Technical Skills:

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, Illustrator, InDesign, and Photoshop.
• Ability to format reports and handle large documents accurately.

We value diversity and are committed to providing an inclusive working environment. We celebrate different perspectives and backgrounds and are an equal opportunity employer, regardless of race, colour, religion, sex, sexual orientation, age, disability, or other protected characteristics.

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