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- Tasks: Support our property portfolio by managing utility data and client communications.
- Company: Join a leading commercial property management team focused on sustainability.
- Benefits: Gain professional development, exposure to industry platforms, and transferable skills.
- Why this job: Make a real impact in sustainability while developing your career in property management.
- Qualifications: Strong organisational skills, attention to detail, and interest in utilities or sustainability.
- Other info: Diverse and inclusive workplace with excellent career growth opportunities.
The predicted salary is between 28800 - 43200 £ per year.
Join our dynamic Commercial Property Management team as a Utilities Management Administrator. This pivotal role combines administrative excellence with some utilities knowledge to support our property portfolio. Working alongside our Utility Manager, you'll help deliver exceptional service to clients while contributing to our sustainability initiatives. This position offers excellent career development opportunities in the commercial property sector with exposure to industry-leading platforms and strategic business initiatives.
Key Responsibilities
- Review utility invoices with precision and maintain comprehensive records
- Coordinate meter readings and manage consumption data collection
- Prepare detailed utility performance reports for clients
- Assist with queries raised on third party systems
- Assist with tenant billing and recharges for utilities
Client and Supplier Communication
- Handle supplier communications and assist with query resolution (both internal and external)
- Provide direct support to Accounts Payable regarding late payment and disconnection notices
- Contribute to client reporting and communications
Platform Management
- Administer third party platforms (eg: Xcelerate, Kiveev & Trace)
- Maintain data integrity across utility management systems
Sustainability and Financial Support
- Compile and analyse data for sustainability reporting
- Assist with utility budget forecasting for service charge management
- Support strategic initiatives to improve utility management efficiency
Required Skills and Qualifications
- Exceptional organisational and time management skills
- Meticulous attention to detail and accuracy
- Proficiency in Microsoft Office Suite, particularly Excel
- Excellent verbal and written communication skills
- Ability to handle confidential information with discretion
- Proactive approach to problem-solving
- Interest in utilities management, sustainability, or property management
What We Offer
- Professional development opportunities with an experienced Utility Manager
- Exposure to industry-leading platforms
- Development of transferable skills in data analysis, client communication and sustainability
- Opportunity to contribute to strategic business development initiatives
Utilities Management Administrator - Commercial Property Management - Sheffield/Manchester/Birm[...] in Birmingham employer: Lambert Smith Hampton Limited
Contact Detail:
Lambert Smith Hampton Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Utilities Management Administrator - Commercial Property Management - Sheffield/Manchester/Birm[...] in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the commercial property sector, especially those involved in utilities management. Attend industry events or join online forums to make connections that could lead to job opportunities.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your organisational and time management skills. Share examples of how you've handled complex tasks or solved problems in previous roles.
✨Tip Number 3
Be proactive! If you see a job opening that excites you, don’t wait for the perfect moment. Apply through our website and follow up with a friendly email expressing your enthusiasm for the role.
✨Tip Number 4
Stay informed about sustainability trends in utilities management. Being knowledgeable about current issues can set you apart in interviews and show that you're genuinely interested in the field.
We think you need these skills to ace Utilities Management Administrator - Commercial Property Management - Sheffield/Manchester/Birm[...] in Birmingham
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your exceptional organisational and time management skills in your application. We love seeing how you keep things in order, especially when it comes to handling utility invoices and maintaining records!
Be Detail-Oriented: Attention to detail is key for this role! When writing your application, give examples of how you've demonstrated meticulousness in past experiences, whether it's preparing reports or managing data.
Communicate Clearly: Since you'll be handling client and supplier communications, it's important to showcase your excellent verbal and written communication skills. Use clear and concise language in your application to reflect this!
Express Your Interest in Sustainability: We’re keen on sustainability initiatives, so don’t forget to mention your interest in utilities management and sustainability in your application. Show us how you can contribute to our goals and make a difference!
How to prepare for a job interview at Lambert Smith Hampton Limited
✨Know Your Utilities
Brush up on your knowledge of utilities management and sustainability. Familiarise yourself with common terms and practices in the industry, as well as any specific platforms mentioned in the job description, like Xcelerate or Kiveev. This will show your genuine interest and help you engage in meaningful conversations during the interview.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational and time management skills. Think of situations where you successfully managed multiple tasks or maintained meticulous records. Being able to articulate these experiences will demonstrate your fit for the administrative excellence required in this role.
✨Communicate Effectively
Practice your verbal and written communication skills before the interview. Be ready to discuss how you've handled supplier communications or resolved queries in past roles. Clear communication is key in this position, so showing that you can convey information effectively will set you apart.
✨Prepare Questions About Sustainability Initiatives
Since the role involves contributing to sustainability initiatives, come prepared with thoughtful questions about the company's current projects or future goals in this area. This not only shows your interest but also your proactive approach to problem-solving and commitment to the company's values.
