At a Glance
- Tasks: Provide administrative support to Senior Project Managers and assist with project coordination.
- Company: Join a collaborative Employee Ownership Trust where every team member shares in success.
- Benefits: Enjoy competitive salary, flexible hours, 25 days holiday, and paid volunteering days.
- Other info: Located near the train station with free parking and great career growth opportunities.
- Why this job: Be part of a dynamic team making a real impact in project management.
- Qualifications: Experience in administration and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking an experienced, proactive Project Assistant / Administrative Support PA to join our team on a full-time basis.
In this role, you will provide direct, comprehensive administrative and secretarial support to two Senior Project Managers, while offering ad-hoc support to the wider office.
This position sits within an Employee Ownership Trust (EOT), meaning you will work closely with our collaborative technical and support teams in a company where every employee has a stake in our shared success.
Key Responsibilities
- Communication + Inbox Management
- Manage inboxes proactively, responding to basic enquiries independently.
- Flag urgent emails to the technical team for rapid response.
- Build strong relationships with clients, contractors, and external stakeholders.
- Share general office duties, including opening and distributing postal mail.
- Document Production + Control
- Audio-type, format, and issue accurate minutes and technical reports.
- Prepare contract certificates and ensure issuance within strict contractual deadlines.
- Draft contract documents and compile formal tender packages for project teams.
- Project Administration + Systems
- Set up and update projects on Fieldview (our bespoke electronic project data system).
- Format and issue weekly site reports and other documentation via Fieldview.
- Maintain electronic project files to ensure strict organization and compliance.
- Update project details and contact information on the practice intranet.
- Handover + Defects Coordination
- Update accommodation schedules on an ongoing basis.
- Chase and compile handover documentation from relevant parties.
- Prepare final handover forms for project closeouts.
- Log and monitor defects and arrange annual defects site inspections.
- Meeting + Diary Logistics
- Coordinate regular meetings between clients, contractors, and project teams.
- Manage manager diaries where specific administrative support is requested.
- Working Hours + Location
- Hours: Full-time, 37.5 hours per week (5 days per week).
- Flexibility: Flexible daily working hours (start no earlier than 08:00; finish no earlier than 16:00).
- Location: Located just a 2-minute walk from the mainline train station, with free on-site parking available on a first-come, first-served basis.
What We Offer
- Salary: Competitive salary based on experience.
- Company Structure: Employee Ownership Trust.
- Pension: Company contributory pension (3% employer contribution).
- Holiday Allowance: 25 days free choice holiday, plus bank and public holidays.
- Bonus Time Off: Birthday bonus day off.
- Volunteering: 2 paid volunteering days per year.
- Festive Break: Potential company shutdown at Christmas (subject to director decision).
- Culture: Quarterly company team days for bonding and alignment.
- Commuter Benefits: EV salary sacrifice car scheme and Ride 2 Work cycle scheme.
- #J-18808-Ljbffr
PA / Project Support in Teddington) employer: Lamb Personnel
Join a dynamic team in Teddington where your contributions truly matter, as we operate under an Employee Ownership Trust model that empowers every employee to share in our collective success. Enjoy a supportive work culture that prioritises flexibility, professional growth, and community engagement, with generous benefits including 25 days of holiday, a competitive pension scheme, and opportunities for volunteering. With convenient access to transport and a focus on team bonding, this role offers a fulfilling environment for those seeking meaningful employment.
