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For Companies At a Glance
- Tasks: Support a busy Sales Centre and manage a small property portfolio.
- Company: Dynamic property management firm in South West London.
- Benefits: Monday to Friday hours, hands-on experience, and training provided.
- Why this job: Perfect for organised individuals who thrive in a fast-paced environment.
- Qualifications: Experience in property administration is a plus, but not essential.
- Other info: Great opportunity for career growth and teamwork.
The predicted salary is between 30000 - 42000 ÂŁ per year.
My client is seeking an organised, proactive Administrator + Property Portfolio Assistant to join their South West London regional Sales Centre in Richmond; working Monday to Friday, 9am-6pm. This varied role supports the flagship Sales Centre, manages a small private portfolio of commercial and residential properties, and provides Executive Assistant support to the Directors. It’s a busy, hands-on position ideal for someone with experience in property administration, sales, lettings or property management who enjoys juggling priorities and keeping everything running smoothly and learning on the job.
Key Responsibilities
- Sales Office Administration
- Provide full administrative support, delivering excellent customer service
- Handle calls, emails, applicant registrations and website updates
- Prepare market appraisals, sales contracts and property-related correspondence
- Produce window cards, property particulars and assist with advertising
- Manage AML checks on clients and purchasers (Smart Search and manual)
- Ensure the office stays compliant for GDPR + AML
- Coordinate the company photographer’s diary
- Occasionally help to compile weekly and monthly sales statistics
- Maintain electronic and paper files for Office
- Manage tenants and maintenance for a small commercial and residential portfolio
- Support serviced offices and commercial tenants
- Liaise with contractors for repairs, renovations and emergencies
- Assist with new and change of tenancies, leases and agreements
- Work with accountants on quarterly service charges
- Liaise with insurance brokers for renewals and claims
- Maintain property files, warranties and key management
- General office and company administration
- Manage utilities, invoices and service provider contracts (e.g. Reapit, SmartSearch, FCS Compliance)
- Oversee office supplies and service contracts (security, fire alarms, IT)
- Manage office inbox (GDPR, AML, unsubscribes)
- Reception duties as required
- Provide diary reminders and organisational support to the Directors
About You
- Experience in property sales, lettings or property management (ideal but not essential)
- Excellent time management and organisational skills
- Confident using MS Word, Excel and Outlook
- High attention to detail with strong written English and numeracy
- Calm problem-solver, comfortable dealing with contractors, tenants and senior stakeholders
- Proactive, practical and dependable with a “can-do” attitude
- Reapit CRM experience is an advantage
This role description is a guide and not exhaustive; flexibility and teamwork are key, training + support will be given.
Office Administrator & Property Assistant in Richmond) employer: Lamb Personnel
Contact Detail:
Lamb Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator & Property Assistant in Richmond)
✨Tip Number 1
Get to know the company before your interview! Research their values, recent projects, and team culture. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will boost your confidence and help you articulate your experience in property administration and customer service.
✨Tip Number 3
Don’t forget to prepare some questions for them! Asking about their expectations for the role or how they measure success shows that you’re proactive and engaged. Plus, it gives you a chance to see if the company is the right fit for you.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Administrator & Property Assistant in Richmond)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight any relevant property administration or customer service experience, as this will show us you’re a great fit for the role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your background makes you the perfect candidate. Don’t forget to mention your organisational skills and proactive attitude!
Show Off Your Attention to Detail: In a busy role like this, attention to detail is key. Make sure your application is free from typos and errors. This not only shows us you care but also reflects the high standards we expect in our office.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates about the process!
How to prepare for a job interview at Lamb Personnel
✨Know Your Stuff
Before the interview, make sure you understand the role inside out. Familiarise yourself with property administration, sales, and lettings. Brush up on relevant terminology and processes, so you can confidently discuss how your experience aligns with the job.
✨Show Off Your Organisational Skills
This role requires excellent time management and organisational skills. Prepare examples from your past experiences where you've successfully juggled multiple tasks or projects. Be ready to explain how you prioritise and keep everything running smoothly.
✨Demonstrate Your Customer Service Skills
Since you'll be providing excellent customer service, think of specific instances where you've gone above and beyond for clients or customers. Highlight your communication skills and how you handle difficult situations with a calm and proactive approach.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company culture, team dynamics, or specific challenges they face in property management. This shows your genuine interest in the role and helps you determine if it's the right fit for you.
