Executive Assistant/Office Manager in Richmond)

A small, well established music management company is seeking an experienced and dedicated Executive Assistant to provide seamless and effective support to their Director in London. The successful candidate will be ready to hit the ground running with an enthusiastic ‘can-do’ attitude, also taking pride in overseeing Office Management duties in their bright new office in Richmond, SW London. This job is full time and office based, but there is some flexibility to be discussed individually.

MAIN PURPOSE OF ROLE

• Manage diary for Director, schedule meetings/calls for director and wider team, both in person and virtually.
• Maintain a well organised and efficient office environment.
• Liaise with cleaners, landlord, alarm and repair contractors and organise general office maintenance.
• Take charge of resolving IT issues promptly to minimise disruption.
• Assist in the smooth pre-on-boarding process for new employees, overseeing holiday bookings and absences.
• Overseeing Health and Safety issues for the office, organise insurance.
• Organise all aspects of business travel for director and issue itineraries as required.
• Provide front of house support to the London office; welcome guests and prepare meeting rooms.
• Process expenses and consolidate receipts for director and liaise with finance team to process these.
• Book taxis and couriers for director, wider team and, on occasion, clients.
• Act as point of contact for any suppliers and onsite contractors.
• Ensure office supplies and stationery are well stocked and office is kept tidy.
• Offer general administrative support to wider team as needed.

PERSON SPECIFICATION

• Minimum of 3 years’ experience (including at least 1 year of continuous employment) in the music industry in the capacity of a personal or executive assistant.
• A solid understanding of and interest in the music industry is preferred, but not essential.
• A flexible and pre-emptive approach to work; anticipates obstacles and adapts to complete tasks.
• Proactive and diligent; self-motivated and always maintains meticulous attention to detail.
• Advanced IT skills, must be proficient using Apple devices/software and MS Office products.
• Remains calm, unfazed and focused when subject to high pressure or conflicting priorities.
• Conscientious; responds positively to instruction and demonstrates commitment to role.
• Proven excellent organisational ability and logistical planning skills.
• Handles sensitive tasks or information with discretion and confidence.
• A personable and approachable demeanour is imperative in this role.
• High level of literacy essential, good numeric skill desirable.

BENEFITS

• Competitive salary + bonus.
• 21 days holiday (pro rata) plus UK bank holidays.
• Private Healthcare.
• BUPA Cashback Health plan.
• Pension Scheme.
• Bike storage.
• Monday to Friday, 10am-6pm (with some flexibility).