At a Glance
- Tasks: Provide administrative support to Senior Project Managers and assist with project coordination.
- Company: Join a collaborative Employee Ownership Trust where every team member shares in success.
- Benefits: Competitive salary, flexible hours, 25 days holiday, and paid volunteering days.
- Other info: Enjoy a vibrant work culture with opportunities for personal and professional growth.
- Why this job: Be part of a dynamic team and make a real impact on exciting projects.
- Qualifications: Experience in administration and strong communication skills are essential.
The predicted salary is between 33200 - 40000 £ per year.
We are seeking an experienced, proactive Project Assistant / Administrative Support PA to join our team on a full-time basis. In this role, you will provide direct, comprehensive administrative and secretarial support to two Senior Project Managers, while offering ad-hoc support to the wider office. This position sits within an Employee Ownership Trust (EOT), meaning you will work closely with our collaborative technical and support teams in a company where every employee has a stake in our shared success.
Key Responsibilities
- Communication + Inbox Management: Manage inboxes proactively, responding to basic enquiries independently. Flag urgent emails to the technical team for rapid response. Build strong relationships with clients, contractors, and external stakeholders. Share general office duties, including opening and distributing postal mail.
- Document Production + Control: Audio-type, format, and issue accurate minutes and technical reports. Prepare contract certificates and ensure issuance within strict contractual deadlines. Draft contract documents and compile formal tender packages for project teams.
- Project Administration + Systems: Set up and update projects on Fieldview (our bespoke electronic project data system). Format and issue weekly site reports and other documentation via Fieldview. Maintain electronic project files to ensure strict organization and compliance. Update project details and contact information on the practice intranet.
- Handover + Defects Coordination: Update accommodation schedules on an ongoing basis. Chase and compile handover documentation from relevant parties. Prepare final handover forms for project closeouts. Log and monitor defects and arrange annual defects site inspections.
- Meeting + Diary Logistics: Coordinate regular meetings between clients, contractors, and project teams. Manage manager diaries where specific administrative support is requested.
Working Hours + Location
- Hours: Full-time, 37.5 hours per week (5 days per week).
- Flexibility: Flexible daily working hours (start no earlier than 08:00; finish no earlier than 16:00).
- Location: Located just a 2-minute walk from the mainline train station, with free on-site parking available on a first-come, first-served basis.
What We Offer
- Salary: Competitive salary based on experience.
- Company Structure: Employee Ownership Trust.
- Pension: Company contributory pension (3% employer contribution).
- Holiday Allowance: 25 days free choice holiday, plus bank and public holidays.
- Bonus Time Off: Birthday bonus day off.
- Volunteering: 2 paid volunteering days per year.
- Festive Break: Potential company shutdown at Christmas (subject to director decision).
- Culture: Quarterly company team days for bonding and alignment.
- Commuter Benefits: EV salary sacrifice car scheme and Ride 2 Work cycle scheme.
PA / Project Support employer: Lamb Personnel
Lamb Personnel is an excellent employer that values flexibility and collaboration, making it an ideal workplace for those seeking a supportive environment. With the convenience of being located near Teddington train station, employees enjoy easy access to work while benefiting from comprehensive administrative support roles that foster professional growth and development. The company promotes a culture of teamwork and offers opportunities for meaningful contributions to projects, ensuring that every team member feels valued and engaged.
