Executive Assistant & Project Manager

My client is seeking an exceptional Executive Assistant and Project Manager to join their dynamic longevity media startup at a pivotal scaling stage.

This is a contract position offering approximately 40 hours per week, combining strategic project management with high-level executive support for the CEO. Ideally you will be set up as self employed / be able to self invoice.

Key Responsibilities

Executive Support

• Manage the CEO’s complex schedule, diary, emails, calendar and travel arrangements
• Handle both personal and company-related tasks with discretion and efficiency
• Act as a trusted gatekeeper and first point of contact
• Anticipate needs and proactively resolve issues before they arise

Project Management

• Drive projects from conception through to completion, ensuring all deadlines are met
• Build and implement processes and systems to support company growth
• Create clear, comprehensive briefs for team members and external partners
• Track multiple workstreams simultaneously, maintaining momentum across all initiatives
• Support the wider team in staying on top of their deliverables

Operations & Administration

• Coordinate event organisation and logistics
• Handle general administrative tasks with meticulous attention to detail
• Support team coordination and internal communications
• Maintain filing systems and company documentation

Team Support

• Ensure team members have the resources and clarity they need to deliver
• Monitor progress across projects and flag potential bottlenecks
• Foster a culture of organisation and accountability

Essential Requirements

• Proven experience as an Executive Assistant and/or Project Manager in fast-paced, scaling environments
• Exceptional organisational skills with demonstrated ability to manage competing priorities
• Strong track record of building processes and systems that scale
• Excellence in time management and ability to work autonomously in a remote setting
• Outstanding written and verbal communication skills
• Highly digitally confident with strong technical aptitude across various platforms and tools
• Meticulous attention to detail
• Ability to handle confidential information with discretion
• Located in Central London or within easy reach, with ability to be in person one day per week
• Flexibility to occasionally be contactable during evenings and weekends when needed

Desirable Skills

• Bookkeeping experience or financial administration skills
• Experience in media, publishing or startup environments
• Familiarity with the longevity or wellness sector

Working Arrangements

• Contract basis: Approximately 40 hours per week
• Location: Primarily remote with one day per week in Central London
• Hours: Normal office hours with occasional flexibility required
• Start date: JANUARY 2026