At a Glance
- Tasks: Support project teams with communication, documentation, and administration tasks.
- Company: Join a collaborative Employee Ownership Trust where everyone shares in success.
- Benefits: Competitive salary, generous holiday allowance, and flexible working hours.
- Other info: Enjoy a vibrant work culture with team bonding activities and volunteering days.
- Why this job: Be part of a team that values your input and offers real career growth.
- Qualifications: Experience in administrative support and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking an experienced, proactive Project Assistant / Administrative Support PA to join our team on a full-time basis.
This position sits within an Employee Ownership Trust (EOT), meaning you will work closely with our collaborative technical and support teams in a company where every employee has a stake in our shared success.
Key Responsibilities
- Communication & Inbox Management
- Manage inboxes proactively, responding to basic enquiries independently.
- Flag urgent emails to the technical team for rapid response.
- Build strong relationships with clients, contractors, and external stakeholders.
- Share general office duties, including opening and distributing postal mail.
- Document Production & Control
- Audio-type, format, and issue accurate minutes and technical reports.
- Prepare contract certificates and ensure issuance within strict contractual deadlines.
- Draft contract documents and compile formal tender packages for project teams.
- Project Administration & Systems
- Set up and update projects on Fieldview (our bespoke electronic project data system).
- Format and issue weekly site reports and other documentation via Fieldview.
- Maintain electronic project files to ensure strict organization and compliance.
- Update project details and contact information on the practice intranet.
- Handover & Defects Coordination
- Update accommodation schedules on an ongoing basis.
- Chase and compile handover documentation from relevant parties.
- Prepare final handover forms for project closeouts.
- Meeting & Diary Logistics
- Coordinate regular meetings between clients, contractors, and project teams.
- Manage manager diaries where specific administrative support is requested.
- Working Hours & Location
Flexibility: Flexible daily working hours (start no earlier than 08:00; finish no earlier than 16:00).
Location: Located just a 2-minute walk from the mainline train station, with free on-site parking available on a first-come, first-served basis.
What We Offer
- Salary: Competitive salary based on experience.
- Company Structure: Employee Ownership Trust.
- Pension: Company contributory pension (3% employer contribution).
- Holiday Allowance: 25 days free choice holiday, plus bank and public holidays.
- Bonus Time Off: Birthday bonus day off.
- Volunteering: 2 paid volunteering days per year.
- Festive Break: Potential company shutdown at Christmas (subject to director decision).
- Culture: Quarterly company team days for bonding and alignment.
- Commuter Benefits: EV salary sacrifice car scheme and Ride 2 Work cycle scheme.
- #J-18808-Ljbffr
We think you need these skills to ace PA / Project Support in Teddington
Communication Skills
Inbox Management
Relationship Building
Document Production
Audio Typing
Contract Management
Project Administration
