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- Tasks: Support a busy Sales Centre and manage a small property portfolio while assisting Directors.
- Company: Join a dynamic team in South West London with a focus on property management.
- Benefits: Monday to Friday hours, hands-on experience, and opportunities for growth.
- Why this job: Perfect for organised individuals who thrive in a fast-paced environment and love multitasking.
- Qualifications: Experience in property administration is a plus, but a proactive attitude is key.
- Other info: Training and support provided in a collaborative workplace.
The predicted salary is between 30000 - 42000 ÂŁ per year.
My client is seeking an organised, proactive Administrator & Property Portfolio Assistant to join their South West London regional Sales Centre in Richmond; working Monday to Friday, 9am-6pm. This varied role supports the flagship Sales Centre, manages a small private portfolio of commercial and residential properties, and provides Executive Assistant support to the Directors. It’s a busy, hands-on position ideal for someone with experience in property administration, sales, lettings or property management who enjoys juggling priorities and keeping everything running smoothly and learning on the job.
Key Responsibilities:
- Sales Office Administration
- Provide full administrative support, delivering excellent customer service
- Handle calls, emails, applicant registrations and website updates
- Prepare market appraisals, sales contracts and property-related correspondence
- Produce window cards, property particulars and assist with advertising
- Manage AML checks on clients and purchasers (Smart Search and manual)
- Ensure the office stays compliant for GDPR & AML
- Coordinate the company photographer’s diary
- Occasionally help to compile weekly and monthly sales statistics
- Maintain electronic and paper files
- Manage tenants and maintenance for a small commercial and residential portfolio
- Support serviced offices and commercial tenants
- Liaise with contractors for repairs, renovations and emergencies
- Assist with new and change of tenancies, leases and agreements
- Work with accountants on quarterly service charges
- Liaise with insurance brokers for renewals and claims
- Maintain property files, warranties and key management
- General office and company administration
- Manage utilities, invoices and service provider contracts (e.g. Reapit, SmartSearch, FCS Compliance)
- Oversee office supplies and service contracts (security, fire alarms, IT)
- Manage office inbox (GDPR, AML, unsubscribes)
- Reception duties as required
- Provide diary reminders and organisational support to the Directors
About You:
- Experience in property sales, lettings or property management (ideal but not essential)
- Excellent time management and organisational skills
- Confident using MS Word, Excel and Outlook
- High attention to detail with strong written English and numeracy
- Calm problem-solver, comfortable dealing with contractors, tenants and senior stakeholders
- Proactive, practical and dependable with a “can-do” attitude
- Reapit CRM experience is an advantage
This role description is a guide and not exhaustive; flexibility and teamwork are key, training & support will be given.
Office Administrator & Property Assistant in Richmond employer: Lamb Personnel Ltd
Contact Detail:
Lamb Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator & Property Assistant in Richmond
✨Tip Number 1
Get to know the company before your interview! Research their values, recent projects, and team culture. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in property administration and customer service can shine in this role.
✨Tip Number 3
Don’t forget to ask questions during your interview! It shows you're engaged and helps you figure out if the company is the right fit for you. Ask about their approach to property management or how they support their staff.
✨Tip Number 4
Apply through our website for a smoother process! We want to see your application, and applying directly helps us keep track of your progress. Plus, it shows you're keen to join our team!
We think you need these skills to ace Office Administrator & Property Assistant in Richmond
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational skills. We want to see how you manage your time and keep everything running smoothly, just like the role requires!
Tailor Your Experience: When writing your application, tailor it to reflect any experience you have in property administration or management. Even if it's not extensive, we love to see how you've juggled priorities in past roles.
Be Clear and Concise: Keep your written application clear and to the point. We appreciate strong written English, so make sure your sentences are well-structured and free of jargon. This will show us your attention to detail!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Lamb Personnel Ltd
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Office Administrator & Property Assistant role. Familiarise yourself with property administration, sales, and lettings terminology. This will help you speak confidently about your relevant experience and how it aligns with what the company is looking for.
✨Show Off Your Organisational Skills
Since this role requires excellent time management and organisational skills, prepare examples from your past experiences where you've successfully juggled multiple tasks. Be ready to discuss how you prioritise your workload and keep everything running smoothly, as this will demonstrate your fit for the busy nature of the position.
✨Brush Up on Tech Skills
The job mentions using MS Word, Excel, and Outlook, so be prepared to discuss your proficiency with these tools. If you have experience with Reapit CRM, definitely highlight that! Consider bringing up specific instances where you've used these applications to improve efficiency or solve problems.
✨Be a Problem Solver
This role involves liaising with contractors and tenants, so think of examples where you've successfully resolved issues in a calm and effective manner. Show that you're proactive and dependable by sharing stories that illustrate your 'can-do' attitude and how you handle challenges.
