Part-Time Secretary & Accounts Administrator

Part-Time Secretary & Accounts Administrator

Location: Chiswick, West London (Private House)

Hours: Part-time, 8 hours per week (Worked across 2 days)

Days Required: Mondays (essential), plus one further day of your choice, during the week

Position Type: Permanent

Start Date: July/August 2026 (Includes a comprehensive handover period)

Benefits: On-site parking permit provided

About the Role

An exceptional opportunity has arisen for a highly organised, proactive, and versatile Secretary & Accounts Administrator. You will manage the personal and business administration for a sprightly, independent 90‑year‑old gentleman based in a beautiful private home in Chiswick. As the employer does not use computers, you will act as his digital bridge. You will manage online affairs, research, and shopping alongside him, while maintaining traditional offline correspondence and filing systems.

Key Responsibilities

• Monitor bank and credit card statements, manage cash flow across accounts, pay bills, and cash cheques for household expenses.
• Maintain monthly trade accounts and liaise closely with accountants to provide paperwork for annual tax returns.
• Coordinate bills, Council Tax, TV licensing, and monthly utility readings for both the Chiswick home and a country property. Ensure country staff (cleaner, gardener) and storage rentals are paid.
• Oversee renewals and claims for household, car, RAC, medical, and art company insurance policies.
• Manage correspondence, type letters, handle telephone administration, order stationery, and coordinate the annual Christmas card list.
• Act as a friendly and professional point of contact for family, friends, and other household staff across both properties.

Candidate Requirements

• Highly proficient in telephone banking, digital administration, and internet research, with an equal appreciation for physical paperwork and typing letters.
• Strong experience in basic bookkeeping, statement reconciliation, and liaising with accountants.
• Discretion, patience, and a warm telephone manner are essential for liaising with family and professionals.
• Ability to manage multiple timelines (such as insurance renewals and utility schedules) across two properties without supervision.
• Must be comfortable working in a home where the employer enjoys smoking a pipe.