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- Tasks: Support daily operations with accurate billing and efficient revenue collection.
- Company: Join Legend Oilfield Services, a leader in the oilfield industry.
- Benefits: Competitive pay, supportive team environment, and opportunities for growth.
- Why this job: Be part of a dynamic team that values accuracy and efficiency.
- Qualifications: 3+ years in billing or admin roles, strong data entry skills required.
- Other info: Great chance to develop your career in a fast-paced environment.
The predicted salary is between 24000 - 36000 £ per year.
The Operations/Billing Administrative Assistant is responsible for supporting daily business operations by ensuring accurate billing, efficient revenue collection, and effective administrative coordination between operations, dispatch, and finance teams. This role works closely with field staff and management to maintain accurate records, support operational workflows, and help identify and resolve billing or process discrepancies.
Key Responsibilities:
- Perform accurate data entry for daily tickets, Bills of Lading (BOLs), Proofs of Delivery (PODs), Shop Work Orders, and Wash Bay tickets.
- Prepare, review, and distribute sales invoices in a timely manner, ensuring accuracy and compliance with customer agreements.
- Audit drivers’ timesheets, fuel reports, and delivery documentation to verify hours worked, services completed, and supporting records.
- Ensure correct pricing, purchase order numbers, and proper revenue and shop expense coding for each unit.
- Set up new customers in the Axon system, process customer credit applications, and receive and reconcile Purchase Orders (POs).
- Respond to customer billing inquiries professionally and resolve discrepancies in collaboration with internal teams.
- Act as backup support for Accounts Receivable (A/R) and provide administrative support to operations and accounting teams as required.
Skills & Qualifications:
- 3+ years of experience in billing, accounts receivable, or administrative support roles.
- Strong data entry skills with a high level of accuracy and attention to detail.
- Proficiency in Microsoft Excel and accounting or ERP systems.
- Ability to manage multiple tasks, meet deadlines, and prioritise workload effectively.
- Strong verbal and written communication skills.
- Experience with Axon software is considered an asset.
Operations/Billing Administrative Assistant employer: Lakeland HR Solutions
Contact Detail:
Lakeland HR Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations/Billing Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work at Legend Oilfield Services or similar companies. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by researching the company and its operations. Understand their billing processes and how you can contribute to improving efficiency. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to billing and administrative tasks. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your experience effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can keep you top of mind. Plus, it shows your professionalism and enthusiasm for the position.
We think you need these skills to ace Operations/Billing Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations/Billing Administrative Assistant role. Highlight your experience in billing and administrative support, and don’t forget to mention your data entry skills and any relevant software knowledge, like Axon.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific experiences that relate to the key responsibilities listed in the job description, and show us your enthusiasm for the position.
Show Off Your Attention to Detail: Since accuracy is key in this role, make sure your application is free from typos and errors. Double-check your documents before submitting them to demonstrate your attention to detail right from the start!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Lakeland HR Solutions
✨Know Your Numbers
Make sure you brush up on your data entry skills and be ready to discuss your experience with billing and accounts receivable. Highlight specific examples where your attention to detail made a difference in your previous roles.
✨Familiarise Yourself with Axon
If you have experience with Axon software, be prepared to talk about it! If not, do a bit of research to understand its functionalities. Showing that you’re proactive about learning new systems can really impress the interviewers.
✨Communication is Key
Since this role involves liaising with various teams, practice articulating how you've effectively communicated in past positions. Think of examples where you resolved discrepancies or handled customer inquiries professionally.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like a billing discrepancy or a tight deadline. Prepare some scenarios from your past work where you successfully managed similar challenges, showcasing your problem-solving skills.
