At a Glance
- Tasks: Support the Group Company Secretary with executive and administrative tasks in a dynamic environment.
- Company: Join Laing O'Rourke, a leading company with a focus on collaboration and efficiency.
- Benefits: Flexible working arrangements and opportunities for professional growth.
- Other info: Ideal for proactive individuals who thrive in fast-paced settings.
- Why this job: Be a key player in decision-making and contribute to impactful projects.
- Qualifications: Experience as an Executive Assistant or similar role, with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
IMPORTANT: Applicants must hold Jersey residential status (minimum 5 years) and be based locally in Jersey due to the office location. Applications that do not meet this requirement cannot be considered.
About the role
Laing O'Rourke is looking for an experienced and highly organised Executive Assistant to support the Group Company Secretary across a broad and varied remit. This is an excellent opportunity to play a key role in managing priorities, enabling efficient decision-making, coordinating activity and ensuring work is organised and delivered effectively in support of the wider responsibilities of the function. The role would suit someone with sound judgment, strong organisational skills and the ability to bring structure to a dynamic environment, while working confidently with senior stakeholders and managing a varied workload. Alongside supporting the Group Company Secretary, you will also provide assistance to other senior members of the Jersey office and contribute to the smooth running of wider operational requirements as needed.
What will the role look like?
- Providing high-quality executive and administrative support, including diary management, travel coordination, inbox oversight and prioritisation of key communications.
- Preparing and managing high-quality documentation, including presentations, meeting papers, minutes, memos and formal correspondence.
- Coordinating meetings and workstreams end to end, including logistics, agenda preparation, tracking actions and ensuring timely follow-up.
- Supporting wider Jersey office activity through stakeholder coordination, document management, invoice processing and collaboration with the Company Secretarial team and Office Manager.
What we are looking for:
- Previous experience in an Executive Assistant, PA or similar support role in a fast-paced and professional environment.
- Excellent organisational skills, with the ability to manage competing priorities, stay one step ahead and maintain a high level of accuracy.
- Strong written and verbal communication skills, with confidence drafting professional documents and working with senior stakeholders.
- Strong Microsoft Office skills, particularly in Word, PowerPoint and CoPilot, with the ability to produce polished and professional outputs.
- A proactive, adaptable and discreet approach, with the judgement to handle sensitive and confidential information appropriately.
- Some legal or company secretarial experience would be useful, but is not essential.
Personal Attributes:
- Proactive and forward-thinking, with the judgment to anticipate needs and take initiative.
- Strong interpersonal skills, with the ability to build credibility and work effectively with senior stakeholders and colleagues across teams.
- Adaptable and flexible, with the ability to remain calm and effective while managing changing priorities.
- Discreet and professional, with the confidence and integrity to handle sensitive and confidential information appropriately.
We welcome applications from candidates looking for either a full-time role or part-time working arrangements.
GROUP COMPANY SECRETARY EXECUTIVE ASSISTANT employer: Laing O'Rourke
Laing O'Rourke is an exceptional employer that values its employees by fostering a collaborative and dynamic work culture in the heart of Jersey. With a strong emphasis on professional development, employees are encouraged to grow their skills while enjoying a supportive environment that prioritises work-life balance. The company offers competitive benefits and the unique opportunity to engage with senior stakeholders, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land GROUP COMPANY SECRETARY EXECUTIVE ASSISTANT
✨Tip Number 1
Network like a pro! Reach out to your connections in Jersey and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities at Laing O'Rourke or other companies.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their projects and values, so you can show how your skills align with what they’re looking for. We want you to shine!
✨Tip Number 3
Practice your communication skills! Since you'll be working with senior stakeholders, being able to articulate your thoughts clearly is key. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace GROUP COMPANY SECRETARY EXECUTIVE ASSISTANT
Some tips for your application 🫡
Show Us Your Organisational Skills:In your application, highlight your organisational prowess. We want to see how you manage competing priorities and keep everything running smoothly, just like you would in the role of Executive Assistant.
Tailor Your Documents:Make sure your CV and cover letter are tailored to the job description. Use keywords from the listing to show us you understand what we're looking for and how you fit the bill.
Demonstrate Your Communication Skills:Since strong written communication is key, ensure your application is polished and professional. We want to see your ability to draft high-quality documents right from the get-go!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Laing O'Rourke.
How to prepare for a job interview at Laing O'Rourke
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant role. Familiarise yourself with the key tasks mentioned in the job description, such as diary management and document preparation. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed competing priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to stay organised and efficient, which is crucial for this position.
✨Communicate Confidently
Strong communication skills are essential for this role, especially when dealing with senior stakeholders. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask them about their expectations, which shows your interest and engagement.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the information you'll handle, it's important to convey your understanding of confidentiality during the interview. Share examples of how you've managed confidential information in the past, and emphasise your professional approach to handling sensitive situations.
