At a Glance
- Tasks: Support the Group Company Secretary with executive and administrative tasks in a dynamic environment.
- Company: Join Laing O'Rourke, a leading company with a focus on collaboration and efficiency.
- Benefits: Flexible working arrangements and the chance to work closely with senior stakeholders.
- Other info: Ideal for proactive individuals looking to grow in a fast-paced professional setting.
- Why this job: Be a key player in decision-making and contribute to the smooth running of operations.
- Qualifications: Experience as an Executive Assistant or similar role, with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
IMPORTANT: Applicants must hold Jersey residential status (minimum 5 years) and be based locally in Jersey due to the office location. Applications that do not meet this requirement cannot be considered.
Laing O'Rourke is looking for an experienced and highly organised Executive Assistant to support the Group Company Secretary across a broad and varied remit. This is an excellent opportunity to play a key role in managing priorities, enabling efficient decision-making, coordinating activity and ensuring work is organised and delivered effectively in support of the wider responsibilities of the function.
The role would suit someone with sound judgment, strong organisational skills and the ability to bring structure to a dynamic environment, while working confidently with senior stakeholders and managing a varied workload.
Alongside supporting the Group Company Secretary, you will also provide assistance to other senior members of the Jersey office and contribute to the smooth running of wider operational requirements as needed.
What will the role look like?
- Providing high-quality executive and administrative support, including diary management, travel coordination, inbox oversight and prioritisation of key communications.
- Preparing and managing high-quality documentation, including presentations, meeting papers, minutes, memos and formal correspondence.
- Coordinating meetings and workstreams end to end, including logistics, agenda preparation, tracking actions and ensuring timely follow-up.
- Supporting wider Jersey office activity through stakeholder coordination, document management, invoice processing and collaboration with the Company Secretarial team and Office Manager.
What we are looking for:
- Previous experience in an Executive Assistant, PA or similar support role in a fast-paced and professional environment.
- Excellent organisational skills, with the ability to manage competing priorities, stay one step ahead and maintain a high level of accuracy.
- Strong written and verbal communication skills, with confidence drafting professional documents and working with senior stakeholders.
- Strong Microsoft Office skills, particularly in Word, PowerPoint and CoPilot, with the ability to produce polished and professional outputs.
- A proactive, adaptable and discreet approach, with the judgement to handle sensitive and confidential information appropriately.
- Some legal or company secretarial experience would be useful, but is not essential.
Personal Attributes:
- Proactive and forward-thinking, with the judgment to anticipate needs and take initiative.
- Strong interpersonal skills, with the ability to build credibility and work effectively with senior stakeholders and colleagues across teams.
- Adaptable and flexible, with the ability to remain calm and effective while managing changing priorities.
- Discreet and professional, with the confidence and integrity to handle sensitive and confidential information appropriately.
We welcome applications from candidates looking for either a full-time role or part-time working arrangements.
EXECUTIVE ASSISTANT - GROUP COMPANY SECRETARY employer: Laing O'Rourke
Laing O'Rourke is an exceptional employer that values its employees by fostering a collaborative and dynamic work culture in Jersey. With a focus on professional growth, the company offers ample opportunities for development while ensuring a supportive environment where your contributions are recognised and valued. Enjoy the benefits of working locally in Jersey, where you can balance a rewarding career with a vibrant community lifestyle.
StudySmarter Expert Advice🤫
We think this is how you could land EXECUTIVE ASSISTANT - GROUP COMPANY SECRETARY
✨Tip Number 1
Network like a pro! Reach out to your connections in Jersey and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching Laing O'Rourke and understanding their company culture. Tailor your responses to show how your skills align with their needs, especially around managing priorities and supporting senior stakeholders.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you, focusing on common questions for Executive Assistants. This will help you articulate your experience and demonstrate your organisational skills under pressure.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the team at Laing O'Rourke.
We think you need these skills to ace EXECUTIVE ASSISTANT - GROUP COMPANY SECRETARY
Some tips for your application 🫡
Show Off Your Organisational Skills:As an Executive Assistant, your organisational skills are key! Make sure to highlight any experience you have in managing diaries, coordinating meetings, or juggling multiple tasks. We want to see how you keep everything running smoothly!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the specific requirements of the role. Mention your experience with senior stakeholders and any relevant documentation you've managed. It shows us you’re genuinely interested!
Be Professional in Your Writing:Since strong written communication is crucial for this role, ensure your application is polished and professional. Use clear language, check for typos, and format your documents neatly. This is your chance to impress us with your attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re tech-savvy, which is a bonus!
How to prepare for a job interview at Laing O'Rourke
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, travel coordination, and document preparation. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your ability to manage competing priorities and maintain accuracy under pressure. Think of specific situations where you successfully coordinated meetings or managed a busy schedule, as this will highlight your organisational prowess.
✨Communicate Like a Pro
Since strong written and verbal communication skills are crucial, practice articulating your thoughts clearly. Bring along samples of professional documents you've drafted, like meeting minutes or presentations, to showcase your writing skills during the interview.
✨Be Ready for Scenario Questions
Expect questions that assess your judgement and discretion, especially regarding handling sensitive information. Prepare to discuss how you've navigated tricky situations in the past, demonstrating your proactive and adaptable approach.
