At a Glance
- Tasks: Manage project documentation and ensure compliance with standards for efficient information flow.
- Company: Join a dynamic team focused on innovative project management solutions.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity to lead and support a team while promoting best practices.
- Why this job: Be at the heart of project success while honing your organisational and technical skills.
- Qualifications: Familiarity with ISO 19650 and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
Fixed Term Contract - 12 months
We are looking for a proactive Document Controller who will ensure all project information and documentation is managed accurately, securely, and in line with our standards, delivering an efficient and reliable document management service across the project lifecycle.
Roles And Responsibilities
- Support the development, approval, and compliance of project information standards and procedures.
- Maintain project collaboration tools, ensuring accurate information flow and version control.
- Complete QA checks on all published documents and resolve document/drawing issues.
- Manage receipt, review, distribution, and archiving of documents (digital and hard copy) in line with ISO 19650.
- Oversee Method Statement registration, uploads, and tracking.
- Provide training and support to internal and external users on collaboration tools and Field View.
- Liaise with software vendors to address system issues and support project systems administration.
- Produce and distribute reports and dashboards for project and client needs.
- Set up and manage digital handover and Field View systems to meet client standards.
- Support procurement with tender documents, addendums, and document control queries.
- Supervise document controllers (as needed) and contribute to digital health checks and improvement initiatives.
- Promote best practice in information management across the project team.
Key Skills
- Knowledge of ISO 19650 and proficiency in Microsoft Office.
- Experience using collaboration/EDM systems.
- Highly organised, detail-focused, and able to prioritise under pressure.
- Strong initiative, planning, and self-management skills.
- Quick learner with strong technical aptitude.
- Flexible, reliable, and a strong team player with excellent communication skills.
Essential: Must be familiar with Asite.
Document Controller in Bury St Edmunds employer: Laing O'Rourke
Join a dynamic team as a Document Controller, where your proactive approach will be valued in maintaining high standards of project documentation. Our company fosters a collaborative work culture that prioritises employee growth through training and development opportunities, all while ensuring a supportive environment in which you can thrive. Located in a vibrant area, we offer unique advantages such as flexible working arrangements and access to cutting-edge technology, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Bury St Edmunds
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills in document management and ISO 19650. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing answers to common questions related to document control and project management. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got a range of Document Controller positions available, and applying directly can give you a better chance of standing out. Plus, it shows you’re keen on joining our team!
We think you need these skills to ace Document Controller in Bury St Edmunds
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management, collaboration tools, and any knowledge of ISO 19650. We want to see how your skills match what we're looking for!
Showcase Your Skills:In your cover letter, don’t just list your skills—show us how you've used them in real situations. Talk about your organisational skills, attention to detail, and any experience you have with QA checks or managing documents. We love a good story!
Be Proactive:Demonstrate your proactive nature in your application. Mention any initiatives you've taken in previous roles to improve document management processes or how you've supported teams in using collaboration tools. We appreciate a go-getter!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Laing O'Rourke
✨Know Your Standards
Familiarise yourself with ISO 19650 and how it applies to document control. Be ready to discuss how you’ve implemented these standards in past roles, as this will show your proactive approach and understanding of the industry.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to manage multiple documents and ensure version control. Discuss specific tools or methods you've used to maintain accuracy and efficiency in document management.
✨Demonstrate Technical Proficiency
Since familiarity with Asite is essential, make sure you can talk about your experience with this platform. If you’ve used other collaboration or EDM systems, be prepared to explain how those experiences translate to using Asite effectively.
✨Communicate Clearly
As a Document Controller, communication is key. Practice explaining complex processes in simple terms, as you may need to train others on collaboration tools. Show that you can convey information clearly and effectively, both verbally and in writing.
