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- Tasks: Coordinate and manage documentation for exciting infrastructure projects.
- Company: Join Laing O'Rourke, a leading international engineering and construction company.
- Benefits: Enjoy a supportive work environment with opportunities for growth and learning.
- Why this job: Be part of impactful projects for the Ministry of Defence and develop valuable skills.
- Qualifications: Knowledge of document management systems and British standards is essential.
- Other info: Open to applicants with transferable skills; commitment to learning is key.
The predicted salary is between 36000 - 60000 £ per year.
Are you passionate about coordination and controlling information flow? Can you bring together and collate documentation across multiple groups? If the answer is yes, then Laing O'Rourke has the role for you. Have you got experience of working with technical or engineering groups to manage documentation on platforms such as Asite, Field View or similar? Do you understand drawing numbering to British international standards? Then keep reading or apply today.
Laing O'Rourke is one of the companies who signed the MOD's Strategic Alliance contract that will see it deliver important infrastructure work across the DEO Portfolio. At Laing O'Rourke, we are looking for a Document Controller to join our project team delivering new facilities for the Ministry of Defence (MOD) at Alexander Barracks in Pirbright, Surrey.
What duties to expect from the role? On top of tasks such as scanning and uploading, you will need to be organised to coordinate, arrange, record, and review project collaboration training requirements. Below are the duties of the role:
- Produce project specific Project Information Management Plan using the company template, ensure compliance with project procedures and review regularly.
- Assist in the production and approval of project collaboration protocols document.
- Maintain Asite administration, including user and security management.
- Assist LOR Design Team to ensure accurate distribution of information, management of comments and approval cycle, and ensure project deadlines are met.
- Carry out QA checks on all published information/documentation in accordance with project document control procedure.
- Resolve drawing/document issue queries, providing support to all project users.
- Receive/check/distribute documents in accordance with project procedures/distribution matrix.
- Produce all reports in accordance with project requirements, both internal and external.
- Manage reprographic services both internal and external resources.
- Define and document Method Statement process and include in Project Procedures. Register, upload and track all Method Statements in accordance with timescales set down.
What essential skills & experience are we looking for?
- Document numbering knowledge to British standards ISO19650.
- Electronic Document Management Systems knowledge - Asite.
- Knowledge of syncing mobile devices.
- Microsoft Office experience and general admin skills.
- Ability to set up and agree Field View protocols.
Don't match all the criteria? We are open and always happy to hear from people with transferable skill sets and a commitment to learning.
About us: We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East, and Australia. Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it.
Laing O'Rourke's story is one of energy, passion, ambition, people, and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.
We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email resourcingteam@laingorourke.com.
Please be aware that the business has a Christmas shutdown period. Please bear with us on your application as the team will be in contact after the 13th January.
Contact Detail:
Laing O'Rourke Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller - Surrey (5513)
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Asite and Field View. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Brush up on your knowledge of British standards for document numbering, particularly ISO19650. Being able to discuss this confidently will demonstrate your understanding of industry standards and show that you're prepared for the role.
✨Tip Number 3
Network with professionals in the engineering and construction sectors, especially those who have worked as Document Controllers. They can provide insights into the role and may even refer you to opportunities within their companies.
✨Tip Number 4
Prepare to discuss your organisational skills and how you've managed documentation in previous roles. Use specific examples to illustrate your ability to coordinate and control information flow effectively.
We think you need these skills to ace Document Controller - Surrey (5513)
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the specific responsibilities and skills required for the Document Controller position. Tailor your application to highlight relevant experience in managing documentation and working with technical or engineering groups.
Highlight Relevant Experience: Make sure to emphasise any previous experience you have with Electronic Document Management Systems like Asite or Field View. Include specific examples of how you've managed documentation and ensured compliance with standards such as ISO19650.
Showcase Your Skills: In your CV and cover letter, clearly outline your skills related to document control, coordination, and administration. Mention your proficiency in Microsoft Office and any experience with mobile device syncing, as these are essential for the role.
Craft a Strong Cover Letter: Write a compelling cover letter that not only summarises your qualifications but also expresses your passion for the role and the company. Mention why you are interested in working with Laing O'Rourke and how you can contribute to their projects.
How to prepare for a job interview at Laing O'Rourke
✨Show Your Organisational Skills
As a Document Controller, organisation is key. Be prepared to discuss specific examples of how you've successfully managed documentation and coordinated information flow in previous roles. Highlight your ability to keep everything in order, especially when working with multiple groups.
✨Familiarise Yourself with Relevant Software
Make sure you have a good understanding of platforms like Asite and Field View. If you have experience with these or similar Electronic Document Management Systems, be ready to share how you've used them effectively in past projects.
✨Understand British Standards
Knowledge of document numbering to British standards ISO19650 is essential for this role. Brush up on these standards before the interview and be prepared to explain how you’ve applied them in your work.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, particularly around resolving document issues or managing project deadlines. Think of scenarios from your past experiences where you successfully navigated challenges and be ready to share those stories.
