Administration Manager

Overview

Laing O\’Rourke is seeking an organised and proactive Administrator to join their dynamic team, supporting the Interchange project. In this role, you will play a key part in managing day-to-day office operations, providing administrative assistance, and ensuring smooth communication within the team. You will be responsible for the day-to-day management of the leased offices in line with the tenancy agreement, offering front of house services for guests and visitors, and managing staff passes. Additionally, you will coordinate internal and external meetings, manage meeting room bookings and diaries, and act as the key point of contact for the client\\\’s administrative support team.

This role does not provide visa sponsorship.

To succeed in this role, you must have exceptional organisational and time management abilities, strong communication and interpersonal skills, and a proactive administrator. The ability to manage multiple tasks and priorities effectively. Proficiency in Microsoft Office Suite and general office software is essential.

Key Deliverables & Accountabilities

• Provide efficient support in managing diary management and diary changes effectively.
• Provide efficient, and effective administration manager support and co-ordinate day to day activities with their teams and key stakeholders including ad-hoc administrative duties.
• Support in preparation of documentation, presentations, and reports.
• Communicate and liaise professionally with external key stakeholders as well as internal teams in all areas of our business, building strong collaborative relationships and a wide network of support.
• Manage sensitive and confidential data appropriately, including GDPR.
• Maintenance of project organisational charts.
• Distributing of internal project communications.

Key Skills & Personal Attributes

• Strong communication and interpersonal skills
• Ability to manage multiple tasks and prioritise effectively
• Effective and professional communication skills at all levels, both verbal and written.
• Demonstrate calmness under pressure
• Taking initiative

This office-based Administrator role is based in Birmingham, offering a 40-hour workweek from Monday to Friday.

Don\\\’t match all the criteria? We are open and always happy to hear from people with transferable skill sets and a commitment to learning.

About us

We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.

Certainty, reliability, quality – this is what our clients want. And at Laing O\\\’Rourke, we have more than 150 years of experience delivering it. Laing O\\\’Rourke\\\’s story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the ‘Offer an interview scheme\\\’. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email resourcingteam@laingorourke.com

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