At a Glance
- Tasks: Be the face of our stunning office, providing top-notch reception and admin support.
- Company: Join a prestigious corporate environment in Oxford with a vibrant team.
- Benefits: Enjoy a competitive salary, pension scheme, and 24/7 virtual GP access.
- Other info: Potential for permanent position and opportunities for personal growth.
- Why this job: Make a lasting impression while developing your skills in a dynamic role.
- Qualifications: Experience in reception, strong communication skills, and a proactive attitude.
The predicted salary is between 32760 - 32760 € per year.
We are looking for an exceptional corporate receptionist who is ready to move into a role with additional facility management and administration responsibilities. Based in a stunning office building in the Cowley area of Oxford, the position is offered as a 3-month contract, with the potential to become a permanent role for the right candidate.
Initially, you will work closely with the Building Manager, providing high-level administrative and facilities support while demonstrating strong organisational skills and the ability to effectively coordinate and manage contractors. This is a highly visible and varied role where personality, professionalism, and attention to detail are essential. As the position develops into Front of House reception role, you will be responsible for delivering a five-star visitor and occupier experience, managing the customer journey to ensure a positive and lasting impression.
Hours and salary
£32,760 PA Monday – Friday 8.00am – 5.00pm
Key Responsibilities
- Maintain an impeccably presented, welcoming reception environment that reflects the prestige of the building and the expectations of the occupier community.
- Act as the primary point of contact for all visitors, providing a polished and personable first impression.
- Represent the landlord with confidence, professionalism, and a strong understanding of the building, services, and occupier needs.
- Deliver high-quality hospitality for visitors and occupiers, ensuring premium refreshments are replenished and re-ordered.
- Build and maintain effective relationships with occupiers, contractors, and key stakeholders, including the Building Management Team.
- Support the Building Manager with administrative tasks and ad hoc projects.
- Logging/reporting issues, seeing through to resolution.
- Provide support overseeing contractor visits, ensuring all works are carried out in line with Building Management requirements.
- Assist with the management of building documentation, service records, and reports, ensuring accuracy and timely updates to the Building Management system.
- Collaborate with the Building Manager to review and update policies and procedures, ensuring they remain current and effective.
- Develop strong working relationships with the local letting agents and support them by ensuring any vacant office space is kept pristine in preparation for viewings.
- Prepare a monthly occupier e-newsletter (as and when required).
- Support and deliver on-site events, pop-ups, competitions, and activations (as and when required).
Skills, Knowledge and Expertise
- Proven experience in a front of house reception role and are ready for a new challenge.
- Personable and proactive with a confident manner and able to deliver impeccable customer service.
- Self-motivated and thrive in an environment where you are required to multitask.
- Excellent problem resolution skills along with outstanding communication and active listening skills.
- Competent Microsoft Office / App / Social Media user and willing to learn in house systems and processes.
- Experience using Canva or other graphic design tools.
- Advantageous: Understanding of building operations and facilities management.
Benefits
- Contributory pension scheme / life assurance.
- 24 / 7 access to a virtual GP for you and your family.
- Wellbeing resources: digital gym, nutrition planning, wellbeing podcast.
- Financial and legal information support.
- Discounts and deals across multiple businesses.
- Referral programme.
- LAH training academy.
Receptionist and Admin Support in Oxford employer: Lah Property Marketing Ltd
Join a prestigious corporate environment in the heart of Cowley, Oxford, where you will not only excel as a Receptionist but also expand your skills in facilities management and administration. Our supportive work culture prioritises employee wellbeing with benefits such as a contributory pension scheme, 24/7 access to a virtual GP, and opportunities for professional growth through our LAH training academy. Experience a dynamic role that values your contributions while ensuring a five-star experience for all visitors and occupiers.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist and Admin Support in Oxford
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Dress to impress! Make sure your outfit reflects the professional environment of the role. A polished appearance can make a great first impression and set the tone for the rest of the interview.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind for the hiring team. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Receptionist and Admin Support in Oxford
Some tips for your application 🫡
Show Off Your Personality:We want to see the real you! When writing your application, let your personality shine through. This role is all about making a great first impression, so don’t be afraid to show us how personable and professional you can be.
Tailor Your Application:Make sure to customise your application for this specific role. Highlight your experience in front of house reception and any admin support you've provided. We love seeing how your skills match what we're looking for!
Be Detail-Oriented:Attention to detail is key in this position. Double-check your application for any typos or errors before hitting send. A polished application reflects the high standards we expect in our reception area.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Lah Property Marketing Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Receptionist and Admin Support position. Familiarise yourself with the key tasks like managing visitor experiences and supporting the Building Manager. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your People Skills
As a receptionist, you'll be the first point of contact for visitors. Practice how you can convey warmth and professionalism in your responses. Think of examples from your past experiences where you've provided excellent customer service or resolved issues effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and organisational skills. Prepare scenarios where you had to multitask or manage conflicting priorities. This will show that you're ready to handle the dynamic nature of the role.
✨Dress to Impress
Since this role is highly visible, your appearance matters. Choose professional attire that reflects the prestige of the office environment. A polished look will not only boost your confidence but also leave a great first impression on your interviewers.
