Job Overview
We’re looking for an Accounts Assistant to join our team in the UK & Ireland, supporting the smooth and efficient running of our finance operations. You’ll play a key role in maintaining accurate financial records, processing payments, and ensuring suppliers are paid on time. This role suits someone with great attention to detail, a can‑do attitude, and a passion for keeping things running seamlessly behind the scenes.
Contract
37.5 hours per week.
Benefits
Simplyhealth cash plan, Retail Trust, life insurance, and up to 25% in‑store discounts.
Key Responsibilities
Invoice Processing
- Process a high volume of supplier invoices with accuracy and attention to detail.
- Ensure correct coding, VAT treatment, approval routing, and supporting documents.
- Match invoices to purchase orders and follow approval workflows.
- Flag discrepancies or missing information promptly.
AP Inbox Management
- Monitor the AP inbox throughout the day.
- Keep inbox organised and ensure invoices and queries are handled within agreed timeframes.
- Prioritise urgent items such as reminders, payment‑run requests, or supplier chases.
Supplier Communication
- Respond to supplier queries in a clear and professional manner.
- Resolve issues around pricing, invoicing errors, missing POs/approvals, or payment timing.
- Maintain positive relationships with suppliers and internal stakeholders.
Payment Run Support
- Prepare fortnightly payment runs by identifying approved invoices ready for payment.
- Check supplier bank details, due dates, and invoice accuracy before inclusion.
- Support the review process by ensuring all required documents and approvals are complete.
- Assist with updating payment files and communicating payment statuses when needed.
AP Reporting
- Help maintain aged creditor reports and follow up on long‑outstanding items.
- Identify duplicate invoices, incorrect balances, or coding issues and resolve them.
- Support clean‑up of supplier accounts to make sure ledgers are accurate and up to date.
Qualifications
- Experience using SAP desirable.
- 2 years relevant experience.
- Experience dealing with large volume of complex invoices.
- Experience dealing with multi‑currency.
Key Skills
- Good understanding of double‑entry, invoicing, and reconciliations.
- Solid Excel skills (filters, lookups, pivots desirable).
- Strong attention to detail and accuracy under time pressure.
- Clear, professional communication with both internal teams and external suppliers/customers.
We welcome and consider all applicants regardless of their background and can ensure all candidates will receive a fair and equal treatment.
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