Executive Assistant (12 Month Maternity Cover)

• We’re looking for a highly organised, proactive and trusted Executive Assistant to support our two founders and keep the business running smoothly behind the scenes
• You’ll be central to our operation- the person who makes leadership effective by expertly managing their time, priorities and day-to-day operations
• You’ll be a trusted partner, balancing strategic business support with occasional personal assistance while handling sensitive information with complete professionalism and discretion
• You’ll also provide ad hoc support to our wider Senior Leadership Team as needed
• This is a role for someone who thrives in a fast-moving environment, enjoys solving problems before they happen, and takes genuine pride in keeping everything organised and seamless
• Manage complex diaries for two founders (including one based in the US), coordinating meetings, appointments, international travel and logistics
• Act as a gatekeeper—managing competing priorities and protecting the founders’ time to focus on leading the agency
• Proactively manage and organise email inboxes, prioritising correspondence and flagging urgent actions
• Prepare meeting agendas, documents and supporting materials; draft responses and coordinate follow-ups where needed
• Process expenses and manage timesheet administration for the Senior Leadership Team, ensuring compliance and accuracy
• Liaise confidently with clients, partners and internal teams on behalf of the founders
• Anticipate upcoming needs and solve problems before they arise—keeping everything organised, accessible and running efficiently
• Provide occasional personal assistance including appointments, bookings and ad hoc requests, always with discretion and professionalism
• Support internal projects and operational initiatives—company kick-offs, events and wider operations team work

Calm under pressure, resourceful and able to work independently

Previous experience supporting senior executives, founders or leadership teams in a fast-paced environment

Exceptional organisational skills and attention to detail, with proven ability to manage complex diaries and competing priorities

Excellent written and verbal communication skills with professional presence when liaising with senior stakeholders

Trustworthy with excellent judgement and discretion—able to handle sensitive information with complete confidentiality

Confident using Google Workspace, Microsoft Office and collaboration tools

Experience supporting multiple senior stakeholders simultaneously

Familiarity with creative or media environments

Experience managing international travel, particularly to the US