At a Glance
- Tasks: Support a dynamic Founder with business and personal matters in a fast-paced environment.
- Company: Boutique investment firm located in Mayfair, London.
- Benefits: Autonomy, exposure to exciting projects, and potential for flexible work arrangements.
- Other info: Opportunity for career growth in a dynamic and entrepreneurial business.
- Why this job: Be the right hand to a visionary leader and thrive in a high-performance culture.
- Qualifications: Experience supporting senior executives, strong organisational skills, and discretion.
The predicted salary is between 50000 - 70000 € per year.
We are looking for an exceptional Executive Personal Assistant (with office management) to support the dynamic Founder across both business and private matters including lifestyle management. This is a fast-paced varied role for someone who thrives in a high-performance environment and enjoys operating as a true right hand.
You will be the central point of coordination across the Founder’s business life, private administration and day-to-day office operations, ensuring everything runs seamlessly and efficiently. The role offers significant autonomy, exposure to exciting projects and the opportunity to become deeply embedded within a dynamic and entrepreneurial business.
Responsibilities- Extensive diary and inbox management for the Founder
- Coordinating complex business and personal schedules, meetings and travel
- Acting as a trusted gatekeeper and ensuring priorities are managed effectively
- Handling high-level correspondence and communications on behalf of the Founder
- Organising travel, restaurants, appointments and personal arrangements with precision and discretion
- Supporting with personal administration, lifestyle management and ad hoc errands when required
- Preparing meeting agendas, briefing notes and follow-up actions
- Assisting with research, project coordination and operational tasks across multiple areas of the business
- Liaising with external partners, suppliers and service providers
- Supporting with events, conferences, dinners and occasional personal engagements
- Overseeing the smooth day-to-day running of the London office
- Assisting with onboarding, recruitment and general office operations
- Managing expenses, invoicing and administrative tracking
- Significant experience supporting a HNW, Founder, CEO or senior C-suite executive
- Naturally organised with meticulous attention to detail
- Highly proactive, responsive and solutions-focused
- Able to anticipate needs and operate independently
- Comfortable managing both professional and personal matters with absolute discretion
- Calm under pressure and adaptable within a fast-moving environment
- Strong communication skills, both written and verbal
- Emotionally intelligent, polished and highly professional
- Enjoys improving processes and taking ownership
- Proficient with Microsoft Office and calendar management systems
Whilst the role is office based, there could be some opportunity for flexibility to WFH with time.
Business and Private PA in London employer: Labnus Search
At our boutique investment firm in Mayfair, London, we pride ourselves on fostering a vibrant and dynamic work culture that empowers our employees to thrive. As an Executive Personal Assistant, you will enjoy significant autonomy and the chance to engage with exciting projects while supporting our visionary Founder. We offer competitive benefits, opportunities for professional growth, and a collaborative environment where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Business and Private PA in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Business and Private PA role. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the company and its founder. Show us that you understand their business and values, and be ready to discuss how your skills can help them thrive in a fast-paced environment.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to be polished and professional. Try mock interviews with friends or family to get comfortable discussing your experience and how you can manage both business and personal matters.
✨Tip Number 4
Don’t forget to apply through our website! We want to see your application and get to know you better. Plus, it’s a great way to ensure your CV lands directly in front of the right people.
We think you need these skills to ace Business and Private PA in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the role of an Executive Personal Assistant. Highlight your experience with diary management, communication, and any previous work with high-net-worth individuals or executives.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for this fast-paced environment. Mention specific examples of how you've successfully managed complex schedules or handled high-pressure situations.
Showcase Your Organisational Skills:In your application, emphasise your organisational prowess. We want to see how you’ve kept things running smoothly in past roles. Consider including examples of how you’ve improved processes or managed multiple tasks efficiently.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at Labnus Search
✨Master the Art of Diary Management
Since this role involves extensive diary management, make sure to brush up on your calendar skills. Familiarise yourself with common scheduling tools and be ready to discuss how you would prioritise conflicting appointments or manage last-minute changes.
✨Showcase Your Discretion
As a PA to a high-profile individual, discretion is key. Prepare examples from your past experiences where you've handled sensitive information or situations with confidentiality. This will demonstrate your ability to manage both professional and personal matters with care.
✨Be Proactive in Problem-Solving
This role requires someone who can anticipate needs and act independently. Think of scenarios where you identified potential issues before they arose and how you resolved them. Highlighting your proactive nature will show that you're ready for the fast-paced environment.
✨Communicate with Confidence
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you handle high-level correspondence and maintain professionalism in all communications, as this will be crucial in supporting the Founder.
